Project Administrative Assistant
Posted on 8/25/2023

1,001-5,000 employees

Integrated design firm enhancing human life
Company Overview
CannonDesign stands out as a leading integrated design firm, employing over 1,000 creative thinkers dedicated to addressing complex societal challenges through their unique Living-Centered Design approach. This approach focuses on the intricate interdependencies between people, businesses, communities, society, and the environment, aiming to improve human life. The firm's commitment to equity in education, accessible healthcare, and inclusive communities, alongside its continuous exploration of new ideas, has earned it recognition as one of the world's most forward-thinking companies.
Social Impact

Company Stage


Total Funding





New York, New York

Growth & Insights

6 month growth


1 year growth


2 year growth

Houston, TX, USA
Experience Level
Desired Skills
Administrative & Executive Assistance
  • Qualified candidates will have five years of related experience
  • Experience in legal, accounting, building design or construction industry a plus
  • Associates degree in a related field is preferred, but not required
  • Strong communication, teamwork, time management and organizational skills
  • Ability to handle multiple projects. Accuracy / Detail-oriented
  • Ability to follow-up on outstanding items and follow-through with tasks
  • We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about
  • We are committed to ensuring our practice is equitable for all employees, representative of the communities around us - and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives
  • We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you
  • Assist with the preparation of internal communication including written project documentation
  • Accounts Payable - review, research, and respond to consultant statements, including working with Accounting to resolve issues on the no pay list (contracts, missing insurance, upload/update Deltek)
  • Assist Practice and Operations leaders in reviewing project/program performance
  • Assist Project Managers in the Review/approve of consultant invoices
  • Researching legacy projects to facilitate closeout
  • Monitor flow of all processes across the program/project (including but not limited to agreements, quality plans, accounting, legal, basis of design, general office practices), information, and practice integration and provide research and feedback as necessary
  • Assist the Principals and Project Managers in the development of fees during proposals
  • Provide support for labor transfers required
  • Distribution and vetting of project expenses for billing
  • Take and transcribe project meeting notes
  • Assist with project staffing data in Deltek Vision Project/Resource Planning
  • Maintain records for financial status of projects
  • Work with individual Project Managers to prepare approvals for additions to scope of work and approve and process payables for our services
  • Set up and maintain project files according to firm standards and project records
  • Other duties ad required
Desired Qualifications
  • Proficiency in Microsoft Office; familiarity with Deltek/Vision is a plus