Univ – Grants Administrator

Job Description Summary

The Grants Administrator will provide oversight and accountability of assigned research awards/projects of the Department of Pediatrics, under the direction of the Research Team Leader and the Resource Director. Daily responsibilities involve research grantsmanship for pre- and post-award functions, budgeting/forecasting, financial management, reporting and billing activities. Responsible for the creation and maintenance of resource guides for the team use.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001008 COM PEDS Administration CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

The Grants Administrator will provide oversight and accountability of assigned research awards/projects of the Department of Pediatrics, under the direction of the Research Team Leader and the Resource Director. Daily responsibilities involve research grantsmanship for pre- and post-award functions, budgeting/forecasting, financial management, reporting and billing activities. Responsible for the creation and maintenance of resource guides for the team use.

Services will include supporting post-award industry sponsored research activity tracking, invoicing, billing reconciliation, reporting, and communication processes within SPARCRequest and the OnCore Clinical Trials Management System (CTMS). 

This position may be eligible for partial remote work after an orientation period.

Duties:     

25% Analyze fully executed clinical trial agreements (CTAs) and translate contract payment terms into study team tracking system templates that support sponsor invoicing for corporate clinical research studies.  Educate study teams on effective study activity tracking to support sponsor invoicing and maximizing clinical research revenue.  Provide guidance, training and mentorship in utilization of OnCore CTMS subject and protocol tracking and invoicing.

• Interpret industry sponsored clinical research contracts and budgets and develop study activity tracking documentation to support appropriate recovery and reimbursement for all study activities. Verify the research record to include protocol and study personnel information, type and source of funding, add the appropriate study costs and build study invoicing calendar within the Clinical Trials Management System to support efficient study tracking and optimization of corporate clinical research revenue and reporting.
• Work collaboratively and develop effective working relationships with Investigators, key study personnel, departmental finance teams to and Research Administration to accomplish activity tracking and sponsor invoicing goals.
• Educate study teams on effective study activity tracking on a pre-defined schedule and provide guidance, training and mentorship in utilization of CTMS subject and protocol tracking and invoicing.
• Effectively prioritize tasks, and follow-up to ensure completion of sponsor invoicing activities in a compliant and timely manner and in accordance to the contract terms.
• Participate in CTMS planning, testing and development to optimized activity tracking and sponsor invoicing and reconciliation.

20% Sponsor Invoicing Analysis and Reporting

• Utilize and integrate data from MUSC financial systems, CTMS, Cayuse, eIRB, Epic, SPARCRequest within the Research Integrated Network of Systems (RINS) to monitor impact of sponsor invoicing. 
• Generate and provide monthly industry study financial reports to department for Principal Investigators, Department Administrators, and Business Managers for the studies managed by the OCR Sponsor Invoicing team and provide guidance on interpretation of study financial data.
• Routinely assist in the preparation of monthly, quarterly, and executive summary reports distributed to principal investigators, department administrators and OCR management and leadership.
• Provide input on the development of industry study financial reports to support the invoicing process; track, analyze and validate data.

15%

Manage post award on the restricted accounts for the overall Research Division (basic science and clinical). Serve as initial point of contact for post award questions and needs. Oversee processing of research procurement to include purchases, reimbursements, payment of invoices, and the DLAR and Infinity processes. Provide guidance to grants administrators regarding grant certifications, sub awards, and other post award questions.

10%

Manage post award of grants during resubmissions, no-cost extensions and non-competing applications to accurately reflect financial information when preparing requests/responses to sponsors. Manage grants to ensure that expenses are accurately reflected and are not overspent.

10%

Compliance: Analyze awarded budgets and monitor the management of grants and contracts. Assure all expenditures are in compliance with grant guidelines provided by Institution and/or sponsors. Maintain status of awards to facilitate budget extensions, renewal applications, supplemental requests and other related changes potentially impacting scope, goals and priorities.

10%

Document and/or manage financial documentation for industry sponsored studies submitted for OCR budgeting and/or sponsor invoicing support. Implement strategies to ensure that complete and accurate information is captured for managing team workflow and for reporting.   Effectively apply problem solving, negotiation, and continuous quality improvement methods in daily operations to improve the invoicing and CTMS processes.  

Training: Provide departmental training and guidance for both pre- and post- award processes concerning the varying components involved in maintaining a research administrative presence. Provide guidance to communicate vehicles used to manage a sponsored project (i.e. Notice of Award). Guide, train and develop staff, as needed, in the research administration process.

5%

Other duties as assigned

5%

Additional Job Description

Minimum Requirements: A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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