Job Description

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world’s-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues.

With more than 55+ sports, entertainment, and public assembly projects and over 2,500+ consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly $40 billion. CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.

The Role

Reporting directly to the Project Executive assigned to the project, you will manage the day-to-day project implementation by CAA ICON, including direct management of all staff including but not limited to the Project Controls Manager(s), Project Field Manager(s) and Project Coordinator(s).

Responsibilities

• Manage project design, construction and other Owner direct contracts on behalf of the client, typically including the architect’s agreement, construction contract, and consultants such as traffic study, survey, geotechnical, third party testing and FFE.
• Track Project Budget and Schedule compliance.  
• Conduct regular meetings with the Client’s representative(s) on the status of the Project Budget and Schedule, including any pending issues that may impact either.  Prepare and obtain Client signoff on approval letters reflecting any changes to the Project Budget, Schedule and Program.
• Establish solid working protocol with the ICON staff as well as the staffs of the design team, construction team and other key consultants and project stakeholders.
• Assure a positive working environment for the entire Project Team to mitigate issues that might interfere with the ability of the Project to be successful.
• When appropriate develop and manage the Project Team in a Value Engineering (VE) process and monitor the incorporation of agreed-upon VE items into the contract documents and the final design documents.  Assure that proper logs are kept for reference and guidance.
• Ensure that a comprehensive monthly report is prepared and submitted in a timely fashion.  Confirm form and content of such report with the Client.
• Assist the Project Executive in finalizing the construction costs, including the review and negotiation of the Guaranteed Maximum Price (GMP) for the Project.
• Develop and manage RFP process for sub-consultants and vendors
• Establish and attend regular Owner / Architect / Contractor meetings for the project pertaining to monitoring schedule, submittals and RFIs, Change Order review and quality control.
• Manage the work of the design team to ensure that the team is focused on their task and making the necessary commitment to achieve the predetermined delivery dates, scope and budget with high-quality work product.
• Oversee and monitor the daily progress of actual construction and quality control on the job site.
• Monitor and track the use of any allowances or contingencies, whether used by the contractor and/or the Client.
• Analyze all change order requests and additional service requests.  Respond in a timely fashion to delay notices, time extension requests, and submitted change order and/or additional service requests.   Engage others as required to understand the change and its cost implications in order to negotiate terms and conditions with the contractor and/or design team before the work is performed.  
• Establish a protocol for review and approval of the contractor’s monthly pay application.
• Monitor the status of construction submittals, both when received from the contractor and returned by the design team.
• Establish the final listing of necessary FFE equipment and products and develop a schedule for procurement, delivery and installation, as required.
• Assist the Client in obtaining necessary government and league approvals, permits, entitlements, etc.  Monitor the contractor’s progress in obtaining a Temporary Certificate of Occupancy (TCO) and final Certificate of Occupancy (CO). 
• Help facilitate the commissioning of the new venue. 
• Monitor the ICON staff with respect to workload and capabilities.  Assure that ICON staff has appropriate office space on site to work efficiently and within an environment suitable for our employees.

Requirements

• Bachelor’s degree in construction, engineering, architecture or real estate or 7-10+ year’s relevant experience on major projects in the construction or a related services industry
• Familiarity with the Construction Specifications Institute (“CSI”) Division structure, construction change orders and like documents, budget formats, and architectural/engineering plans
• Advanced Microsoft Excel skills including the use of complex functions, various formatting techniques, database sorting/filtering and overall creativity when assembling, analyzing and presenting data
• Exceptional communication and organizational skills.
• Multi-tasking and the ability to problem solve and master new concepts in a short period of time.
• Proficiency in Microsoft Project preferred.
• Detail-oriented, organized in thought, process and action as well as creative, analytical and collaborative.
• Provide on-site representation as required to meet the needs of the project
• Travel as required to meet the needs of the project

Compensation

The annual salary for this position is in the range of $142,000 CAD – $184,000 CAD.  This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more

At CAA ICON, we offer competitive compensation and benefits package:

• Medical, Dental, Vision Insurance
• Paid Vacation / Holidays 
• Paid Sick Time
• Life Insurance
• Paid Parental Leave and Other Paid Leaves of Absence
• Mental Health Resources

The anticipated closing date is on or around 12/1/2024