Grant/Contracts Accounting Analyst 1 – Entry Level

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Job Posting Title:

Grant/Contracts Accounting Analyst 1 - Billing (Entry Level)

Position Type:

Professional / Unclassified

Department:

LSUAM FA - AS - SPA - Inv - SBA - Sponsored Billing - Asst Mgr (Emily Vicknair Richards (00000282))

Work Location:

0240 Thomas D. Boyd Hall

Pay Grade:

Professional

Job Description:

This position is an unclassified position in the Sponsored Program Accounting division of Accounting Services at LSU. The position is responsible for preparing required financial statements and fiscal reports on grants and contracts for the university currently totaling in excess of $100 million. Duties involve analyzing and classifying expenditures and interpreting the terms of grants, contracts, and cooperative agreements to determine allowability of expenditures and preparation of invoices to various agencies for reimbursement.

75% Prepares monthly, quarterly, and final invoices and financial reports on various sponsored project accounts. Audits cost sharing and grant expenditures for allowability, allocability, and timeliness. Reviews, interprets, and applies state and federal laws and regulations concerning grants and contracts, such as the U.S. Office of Management and Budget Uniform Guidance. Calculates monthly draws for several of the university’s letters of credit accounts. Analyzes financial transactions on a daily basis to ensure compliance with these laws and regulations. Compiles all inventory, patent, and financial reports for each agreement in accordance with grant, contract, and cooperative agreement documents. Determines proper reporting requirements for grants, contracts, and cooperative agreements, such as special forms, expenditure allowance, travel regulations, closeout procedures, property disposition, and other special regulations.

10% Communicates daily with departmental and agency personnel (including deans, directors, professors, research administrators, and sponsor officials) and provides technical assistance to resolve problems concerning proper university or agency regulations and procedures. 
 

10% Performs other job duties as assigned by the Director.

5% Calculates and journalizes facilities and administrative costs and fringe benefits in accordance with university policy and federally negotiated rates. Journalizes accounts receivable, expenditure transfers, and budget adjustments on a daily basis. Realizes revenue and records expenditures to individual subsidiary accounts. Enters these transactions online using the General Ledger System (GLS). Approves departmental accounting entries online using GLS.

Minimum Qualifications:

Bachelor's degree in accounting or a closely related field with 24 hours of college accounting.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— adegreeis not required as long as the candidate meets the required years of experience specified in the job description.

Physical Qualifications:

Physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment; ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when using a calculator or entering data into the computer system; overtime may be required during the fiscal year-end process.

This position regularly engages in financial matters, including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.

Additional Job Description:

Special Instructions:

A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire.

Please provide three professional references including name, title, phone number and e-mail address.

Please attach ALL required documents under the "Resume/CV" section of your application.

For questions or concerns regarding the status of your application or salary ranges, please contact Emily Richards at [email protected] or 578-2140.

Posting Date:

December 2, 2025

Closing Date (Open Until Filled if No Date Specified):

April 1, 2026

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information: