INACTIVE
Full-Time
Clinical Section Administrator
Posted on 8/26/2025
Deadline 2/26/26
University of Chicago
Compensation Overview
$110k - $150k/yr
Chicago, IL, USA
In Person
Category
 Administrative & Executive Assistance (2) |
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Required Skills
Communications
Marketing
Requirements
- Minimum requirements include a college or university degree in related field.
- Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Responsibilities
- Assists Department Leadership in developing the long-term strategy for faculty and staff recruitment, marketing and existing program development to facilitate strategic operating plans.
- Develops tactics to support and implement long-term strategic goals and operating plan.
- Participates in identifying priorities and in preparing and implementing strategic and tactical plans.
- Participates in and completes various institutional survey initiatives.
- Maintains plan, monitors metrics and reports on progress.
- Negotiates and implements related agreements.
- Assesses provider capacity and access, ensures adequate provider and support staffing plans.
- Works collaboratively with leadership of UCM and BSD to ensure smooth and efficient clinical operations which include but are not limited to ambulatory, inpatient, perioperative, procedural, offsite and joint ventures and appropriate clinical program strategic growth to serve the mission of UCM and its patients.
- Partners with Faculty and Departmental Leaders to ensure appropriate provider coverage for relevant areas.
- Monitors and leads administration and oversight of the academic appointment processes, including recruitment, appointment, onboarding, reappointment, and promotion of faculty members.
- Ensures timely and accurate processing of academic appointments and medical privileges for new and ongoing faculty, other academic personnel, and post-doctoral scholars and fellows.
- Maintains academic personnel records for faculty, residents and fellows to promote goal setting, mentorship and talent management.
- Manages faculty and resident personnel issues by ensuring that day-to-day needs are met and providing a conduit of information flow between residents and faculty and faculty and departmental administration.
- Leads staff, optimizing operational effectiveness, employee engagement, professionalism, performance management and ongoing professional development.
- Administers human resource activities: identifies need, manages recruitment, employee/labor relations and payroll; oversees academic appointment processes.
- Ensures compliant and effective recruitment, hiring, onboarding, evaluation, promotion, disciplinary action, and discharge practices in consultation with Human Resources.
- Ensures that policies and procedures are applied appropriately and consistently.
- Engages in team development through transparent communication, coaching, goal setting, mentorship, talent management and implementing a culture of best practices.
- Makes recommendations on personnel actions to the Executive Administrator, including promotions, compensation analysis, performance evaluations, training and terminations.
- Assists with appropriate external marketing and communications for targeted programmatic growth in collaboration and partnership with UCM Marketing Communication.
- Develops internal communications plans and activities.
- Assists with planning and supervises implementation of CME and other events.
- Assists faculty in the pursuit of research funding and grants management.
- Participates in the development and implementation of fundraising plans.
- Ensures readiness and compliance with regulatory bodies and all relevant policies, such as fiscal, academic, human resources, Joint Commission, OSHA, and other regulatory guidelines in collaboration with UCM Office of Corporate Compliance.
- Oversees and monitors ACGME accreditation process for residency and fellowship programs as well as ensures appropriate compliance with hospital policy for non-ACGME accredited programs.
- Manages activities related to space, facilities, and equipment.
- Implements departments plans for research and administrative space planning for department to ensure that the Division’s physical property (buildings, furniture, equipment, computers, etc.) is adequately accounted for and is being used for its intended purpose.
- Provides leadership to professional staff within a department to support teaching, medical research and clinical care.
- Facilitates research initiatives of the faculty and staff.
- Recommends department priorities, allocates resources and executes strategic plans.
- Develops non-medical activities of the department(s).
- Manages policy development and implementation in various departmental areas.
- Manages a team(s) including those within hospital functions.
- Performs other related work as needed.
Desired Qualifications
- Bachelor's degree in business, health care administration, nursing, or related field.
- Demonstrated budgeting and forecasting experience.
- Demonstrated ability to think strategically and independently to develop and evaluate options translating findings into operational objectives.
- Progressively responsible administrative/supervisory experience.
- Experience in healthcare or an academic medical center environment (with matrix reporting).
- Working knowledge of grants and contracts regarding major federal awards and/or initiation of clinical trials a plus.
- Strategic leadership skills.
- Knowledge of accounting principles.
- Analytical skills.
- Problem-solving skills.
- Decision-making skills.
- Quantitative skills.
- Oral and written communication skills.
- Interpersonal skills.
- Ability to work independently with a high degree of initiative.
- Ability to maintain confidentiality.
- Ability to work on multiple projects simultaneously, set priorities, and meet deadlines.
- Knowledge of administering a physician practices.
INACTIVE