Administrative & Executive Assistance (2)

Salary Range: 20 to 20 (Currency: USD) (Pay period: bi-week-salary)

Who We Are

We are a team of Proactive, Respectful, Communicative, Candid, Curious, and Inclusive leaders seeking new team members who share our values. We are world-class experience designers, technologists, strategic thinkers and creators assembled to develop global design projects for adventurous, industry-changing enterprise organizations.

Who You Are

You are passionate about the seamless flow of project work at a top design company doing innovative and bold work for some of the most trailblazing companies in the world. You have the uncanny ability to deduce what’s needed for project needs.

Role Overview

You will be responsible for facilitating the seamless flow of project work at a top design company that does innovative and bold work for some of the most trailblazing companies in the world.

As a Production Intern you’ll set up the production studio for success. This requires working on-site in our studio up to five days a week, receiving/shipping and organizing equipment and supplies. You’ll help ensure that staff are clear about their assignments for the week and assist Project Managers. The Production Intern helps freelancers get set up for interviews, contracts, and onboarding. You’ll coordinate travel and accommodation as needed. You’ll assist Project Managers with setting up kickoff meetings and project reviews.

As a Production Intern you’ll help track budgets, costs, inventory of office supplies, and other clerical duties helping the teams stay on track. The typical job progression of this role leads to being a Production Coordinator, and then Project Management roles.

PRODUCTION

Freelancer communications & contracting process ownership

Draft freelancer contracts

Freelancer & vendor contract execution & filing

Project travel arrangements

Third party costs & freelance invoice trackingProject and studio expense management

Acting as point of purchase for project related needs

Schedule and run project wrap meetings and tasks

Update talent & vendor notes in talent database

Support case study production as needed

Support PR content curation & creation

Attend and support the weekly talent resourcing meeting

OFFICE

Opening & closing the office (Tuesday-Thursday 9a-6p / Monday & Friday as needed)

Answering the phone

Welcoming all guests/visitors

Host/hospitality for client visits

Send invitations to the office via ProxyClick

Promoting & enforcing office cleanliness, upkeep & organization

Shipping & receiving Packages

Ordering studio food & supplies as needed

Plan and coordinate quarterly office outings

Coordinate weekly Creative Jam meetings and manage invites

Coordinate Issuance of BNY ID Badges for Staff and Interns

Requirements

In-office 3-5 days a week based on office operational requirements (Normal office days are Tuesday-Thursday, 9a-6p).

Must have excellent written and verbal communications skills, as well as organizational, multi-tasking, and time management skills.

MS Office, Mac OS, Google Workplace, Budgeting Software

Outgoing personality, vocal, inquisitive, and friendly under pressure

Demonstrate grace under pressure

HUSH is an equal opportunity employer. We enthusiastically support diversity in the workforce.

Intern: Production

HUSH

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