Resource Management Administrator @ GHJ

WHY we get up in the morning

At GHJ we help our people and clients pursue their passions, build thriving businesses, and create a better future.

WHAT we believe

We believe that collaboration is the foundation for success. We work as a business advocate for our clients – providing personalized service and building long-term relationships to help position our clients for the future.

HOW we succeed

We are deeply committed to our core values of Bright Minds, Brave Hearts and Bold Actions and incorporate them into every aspect of our business. By living these values, we are able to meet our strategic objectives of Remaining Fiercely Independent (financial success), Meeting client demands/needs (client success), Reinforcing and expanding cultural distinction (people success).

What you’ll be doing

The Resource Management Administrator will work to support the Resource Management (RM) Team by coordinating and managing the essential activities of the department. They may advise on projects and are the main organizers and planners of Department initiatives, acting as the engagement/culture coordinator. This position will work to help execute events that involve the entire Audit Department, run and format daily/weekly reports, update schedules in a detailed manner, and perform any other administrative ad-hoc projects required to assist the RM Team.

The Resource Management Administrator works with and reports directly to the Senior Resource Manager (SRM), supporting all Audit Department initiatives and providing project management and support to the SRM and RM Team. The RM Administrator will have the ability to manage competing priorities, multiple stakeholders, and various personalities and styles. Must be detailed orientated, an excellent problem solver, and possess top notch interpersonal skills to effectively communicate across the enterprise at all levels and in a way that represents the Audit leadership team well. The ideal candidate will also be qualified to project manage activities and events that involve the entire Audit Department.

Your Location

This position is hybrid and will require you to come onsite for an in-person New Hire Orientation, attend our Firmwide meeting twice a year and a department retreat once a year at the GHJ Los Angeles office.

You will be responsible for:

Organizing and coordinating select department activities.
Coordinating department initiatives and projects and guiding them to completion.
Assisting with initiatives that reinforce the firm’s values around employee engagement.
Overseeing initiatives to boost employee engagement.
Conducting surveys to assess engagement levels and identify improvement areas.
Assisting with the administration of our employee recognition program through the monthly Core Value Award.
Building strong relationships with employees and acting as an ambassador of senior firm leadership where necessary.
Coordinating team activities and communication when dispersed team members visit HQ.
Providing accurate and timely reports to the RM Team on availability, utilization, scheduled hours vs budget, realization, and non-billable time.
Assisting with the formatting and editing of such reports.
Following up with team members in the Audit Department on daily time entry.
Tracking individuals who consistently miss daily time entry and reporting back to the Senior Resource Manager.
Updating and maintaining staff schedules using the scheduling system.
Assisting with the administration of the contemporaneous client assessment.
Creating and formatting a wide range of documents, including reports, presentations, and other materials.
Handling multiple projects simultaneously and prioritizing tasks effectively to meet deadlines.
Sending, tracking, and managing calendar invites through Outlook for various trainings, events, and reminders to the entire department.
Developing internal communications (PPT, Excel, Word fluency).
Assisting the RM Team in various administrative projects.

What we need from you:

Confident professional with natural leadership qualities.
Strong attention to detail.
Ability to compile data and present effective reports.
Proven problem solver who can make clear-headed decisions while under pressure.
Effective manager of projects and people.
Strong interpersonal skills and a knack for productive collaboration across varying departments.
Strong written communication skills.
Strong organizational skills.
Understands the importance of taking initiative and anticipating needs before asks are made.
Ability to work efficiently under tight deadlines.
Ability to multitask and prioritize tasks appropriately.
Ability to work both independently and collaboratively with team.
Self-motivated and self-sufficient.

What skills & experience you’ll bring to us:

An energetic leader with excellent communication skills, positive attitude, and go-getter drive.
Bachelor’s degree from an accredited college/university or equivalent work experience.
Proficient in Microsoft Office Suite applications including Word, Excel, and Outlook.

Seven decades, overriding focus: our people and our clients.

GHJ was founded in 1953, making us one of the oldest independent firms in the Los Angeles area. Ranked as a top 20 largest accounting firm on the Los Angeles Business Journal’s Book of Lists, the firm has 22 partners and over 250 staff members that serve over 3,000 clients. Our firm is a member of the American Institute of Certified Public Accountants (AICPA), the AICPA Governmental Audit Quality Center (GAQC), Public Company Accounting Oversite Board (PCAOB), the California Society of CPAs and the California Association of Nonprofits (CAN). Collaboration and maintaining strong relationships are the cornerstones of our success.

We are also an independent member of HLB International, a worldwide organization of over 250 member professional accounting firms and business advisors. This affiliation gives us access to the subject matter experts of other member firms and provides consulting and professional services in over 158 countries through its nearly 800 offices worldwide.

GHJ complies with all local/state regulations in regards to displaying salary ranges. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Any offered salary is determined based on internal equity, internal salary ranges, market data, ranges, applicant’s skills and prior relevant experience, certain degrees and certifications (e.g. JD, technology), for example. At GHJ, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $55,000 - $65,000.

Equal Employment Opportunity

GHJ is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including Department Heads and co-workers.

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Resource Management Administrator

Audit

GHJ

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