Office Manager (Part-Time)

Austin TX

SpyCloud, the leader in protecting enterprises from Account Take Over, malware, ransomware and online fraud, is in search of an Office Manager (Part-Time) to join our growing team.  At SpyCloud, we are continuing to innovate and build proactive solutions to keep more than 2 billion employee and consumer accounts secure.  We are a trusted partner to B2B organizations and consumer brands around the globe, including half of the Fortune 10, and some of the world’s most innovative financial services, retailers, and technology companies. As a Simpler employee we guarantee no day at the office will be the same, but we promise that you will always be challenged and supported in your role.

Our Office Manager (Part-Time) will play an important role within the organization. Our environment is fast-paced, energetic and customer-focused.  The successful candidate will have a collaborative and friendly work style, be exceptionally well organized with the ability to multitask, and prioritize and will have strong written and verbal communication skills.  This is an in-person role supporting a hybrid workforce in an estimated 25 hours per week.

What You’ll Do

• Oversee facility operations at our 10,000 square foot South Congress office, point person for office requests, maintenance, parking, security, mailing, shipping, supplies and equipment.
• Manage office G&A budget, ensure accurate and timely reporting
• Organize office operations and procedures, outline and document SOPs 
• Manage office lunch ordering program and office hoteling program
• Maintain an orderly, safe, and healthy work environment by establishing, following and enforcing standards and procedures, complying with legal regulations.
• Responsible for developing standards for office management and promoting activities that enhance operational procedures
• Assist employees in a hybrid remote/in-person experience
• Accountable for safety and security of the Austin TX HQ Office on a day-to-day basis, including a working knowledge of + compliance with ADA requirements
• Negotiate and manage vendor and building management relationships to keep the office running smoothly and within budget
• Facilitate a positive employee experience by responding to support requests in a timely manner; serve as the first line of contact for any after-hours building emergencies
• Manage on-site event needs (room set-up, attain vendor COIs, etc.) 
• Assist in the onboarding process for new hires (building access, parking, etc.) 
• Own regular mail collection, distribution, and support. 
• Provide general support to visitors and internal colleagues
• Work with internal stakeholders to organize events and meetings, video conferences and conference calls   

Who You Are

• Minimum 1 year of experience in office management
• Strong user of Google Workspace as well as Word, Excel and PowerPoint.
• Ability to work and strive to get things done in an environment with many competing demands
• Strong communication skills - verbal and written involving communications with internal and external contacts.
• Collaborates and brings a mindset of ultra-responsiveness up, down and across the organization
• Demonstrated passion for continuous learning, improvement, and sharing best practices
• Resilient & adaptable: Able to roll with the punches, when things invariably break during our growth; effective fire-fighter
• Both intelligent and practical; possess the ability to learn quickly in a fast-paced, team-oriented environment
• Dedicated to learning: are committed to growing your skills and knowledge by keeping challenged, receiving feedback and asking questions.

Who We Are

SpyCloud celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action “at will” employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply.  SpyCloud complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

SpyCloud expressly prohibits any form of workplace harassment.  Improper interference with the ability of SpyCloud’s employees to perform their job duties may result in discipline up to and including discharge.

SpyCloud shares the right to work and participates in the E-Verify program in all locations.

If you need assistance or accommodation due to a disability, you may contact us.

Regarding SpyCloud’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with SpyCloud to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing SpyCloud should email [email protected].