Department Summary
The Search for Common Ground Finance Team seeks to achieve excellence in financial management by providing accurate and timely financial information to Search management and programs and by adhering to established financial practices and accounting principles.
Team Summary
The international finance team has purview for facilitation of timely and accurate reporting of financial and budgetary information from the international country offices to the headquarter office in Washington, DC with a staffing design to include Project Finance Manager for Global Projects and Regional Controllers to support Search and donors by guiding and reviewing the work of the country office finance staff and advising the Country Directors and Senior Manager, Global Programs.
Position Summary:
Search for Common Ground seeks an expert in US government compliance, financial oversight and subaward management for the position of Project Finance Officer, Global Projects. This position, under supervision of the Project Finance Manager, Global Projects, will oversee the financial management and compliance function of global projects as well as a global Rapid Response Fund. In this role, the Officer will focus on providing a day-to-day support to the Rapid Response Fund, reviewing budgets, oversight for financial vetting of new RRF sub awardees and the review of vetting documentations, prepare contracts, agreements, or purchase order, submit necessary documentations for payment and review of sub awardees’ quarterly financial reports and invoices, maintain program budgets as well as update forecast, track spending on project and review for accuracy and monitor compliance with Search and Donor rules and regulations, prepare donor reports, coordinate audits, etc.
The position reports to the Project Finance Manager, Global Projects, and will work in very close coordination (dotted line) with the Senior Manager, Global Programs. The position can be based in our headquarters in Washington, DC or in any of the countries where Search has a presence and requests for remote work options may be considered. Applicants will be reviewed on a rolling basis.
Responsibilities
- Lead and assist with the financial management of the Global projects under supervision of the Project Finance Manager, Global Projects, in close collaboration with Senior Manager, Global Programs
- Provide financial oversight for the Rapid Response Fund mechanism, oversee the financial vetting of Rapid Response Fund partners, ensure that all the financial vetting documentations for each stream of funding is received and approved in a timely manner, prepare and submit requests for approval and follow up with the Finance team.
- Ensure that all financial transactions are conducted in accordance with Search and donor regulations
- Provide the project team with timely and solutions-oriented finance support within a complex global project.
Contributions
- Support Project Finance Manager, Global Projects to identify and provide necessary financial management support for the global projects.
- Work in collaboration with program staff to provide technical assistance and capacity-building support for global grantees related to the US Government federal assistance award regulations, including input on the enhancement of financial policies and procedures.
- Collaborate with program staff to support the day-to-day oversight for the Rapid Response Fund.
- Ensure due diligence is conducted for all new Rapid Response Fund recipients.
- Review financial reports and documents related to the Rapid Response Fund, ensure that they are received in a timely manner and all deliverables are met before initiating payment.
- Leads on regular monthly budget versus actuals (BVA) review meetings, cost work plan review, management analysis of projections.
- Review sub-grantee reports and supporting documentation and ensure timely liquidation of the advances
- Support Project Finance Manager in preparing donor reports
- Liaising with the regional offices for the financial reports of the global project from the country offices
- Keep track of audit requirements and coordinate with the regional finance team as required during audits of the global projects
- Conduct pre-audit checks to ensure the project is audit ready
- Support in analyzing liquidity status of the projects and closing grants in the accounting software upon completion of the grant period
- Support Project Finance Manager, Global Projects in ensuring quarterly revenue forecasts of the global project on time
- Provide training and support to finance and non-finance staff regarding generally accepted financial procedures and Search internal controls.
- Participate in and facilitate finance workshops and training as needed;
- Maintain open communication with Finance, program staff and others for all financial clarifications;
- Other duties that are broadly in line with the above key contributions as assigned.
- The Officer may be expected to provide support to other ongoing USG projects managed out of DC as well.
Competency Behavior Indicators (Knowledge, Skills, and Abilities)
- Initiates brainstorming or problem-solving meetings. With time in the job, develops skills for analyzing and communicating program successes and failures; reports lessons learned to the team and other members.
- Demonstrates appreciation for diversity of thought. Builds cross-functional relationships with other functional departments.
- Demonstrates ability to be adaptable and willing to confront and change own ideas and preconceptions with the resiliency and flexibility to make changes based on hearing a diversity of thoughts.
- Drafts team documents, briefing materials, and presentations. Articulates program/project objectives and how they fit into a team’s goals and/or Search’s mission and adapts to the communications setting.
- Applies standards, identifies areas for standardization, and coordinates across functions from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
- Takes into account the environmental landscape, assesses one’s own and others’ viewpoints in their environment, and proposes solutions from an ethical perspective.
- Recognizes the options available for solving problems, conducts analyses, and calculates metrics and other technical tools to support informed decision making.
- Conducts Quality Control of team documents, briefing materials, presentations, and systems data. Carefully reviews and checks the accuracy of information in work reports, management information systems, or with other individuals and groups. Checks the accuracy of one’s own and others’ work. Proactively informs management of potential risks and concerns; suggests resolutions.
- Independently prioritizes time to reach deadlines and reaches end results of assignments with ability to accomplish multiple steps with limited to no supervision.
Type and Nature of Contacts
- Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.
- Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners.
- Interacts with the country office and regional staff.
Qualifications and Experience
- Bachelor’s Degree in Accounting & Finance with 6 years of relevant work experience in the international NGO sector
- Prior experience working on Rapid Response Fund mechanism is strongly preferred.
- Experience with budgeting and grants management.
- Experience working in a grants implemented in multiple countries
- Willingness to travel in challenging contexts
- Demonstrated ability to effectively to work with a diverse team, with attention to mentorship and professional development of staff;
- Excellent written and oral communications skills in English
- Fluency in French is a strong advantage
- Strong interpersonal and communication skills.
Working Conditions and Physical Requirements
Usual office environment conditions; ability to travel internationally at least 20%.
Supervisory and Budget Responsibility
May supervise one or more staff members.
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.
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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.
Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d’autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.
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Seuls les candidats invités à un entretien seront contactés. Pas d’appels téléphoniques s’il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.
Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l’exploitation et les abus, la protection des enfants, les conflits d’intérêts et la lutte contre la fraude. Search s’engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d’une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.
Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l’expression de genre, l’âge, l’origine nationale (ascendance), le handicap, l’état matrimonial, l’orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.
Consultez notre code de conduite ici et notre politique de confidentialité ici.
Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.
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Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración - Audacia - Tenacidad - Empatía - Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí.
