Administrative Assistant

Proposed Interview Date: Week Commencing Monday 29 September 2025

Closing Date: Sunday 14 September 2025

Contract Type: Permanent

Salary: FC5 £28,175.91 to £30,691.29 (Pro Rata)

Working Pattern: 36 Hours per week, 39 weeks per year

Location: Cairneyhill Primary School

Purpose and Values of Education Directorate

The Education Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values:  Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.  

Supporting Statement 

As part of your application, you must provide us with a Supporting Statement which outlines to us how your skills and experience make you a good candidate for this vacancy. For more information, check out the How to Apply section of our Career Site.  Without a Supporting Statement, your application will not be progressed. Please upload your Supporting Statement at the section marked ‘upload resumé’. Your Supporting Statement must not be a CV.  More information is available on our Career site at www.fife.gov.uk/jobs/supportingstatement

Please consider and demonstrate the following when completing your Supporting Statement: 

Ways in which you have demonstrated that you can work effectively as part of a team.

(Consider the following: how you have built positive relationships built on trust and respect as a team member; how have you communicated with others; how have you used your initiative and organisational skills to meet targets and achieve goals)

Ways in which you have demonstrated a high level of confidentiality. 

(Consider the following:  how have you shared information in compliance with current legislation; what steps did you take to ensure procedures were followed, guaranteeing attention to detail)

Ways in which you have demonstrated good communication and effective interpersonal skills. 

(Consider the following:  how have you used your knowledge and skills to provide professional documents, information, data and reports; how have you worked towards achieving improvements; how have you demonstrated excellent customer service; how have you managed your time effectively to be able to meet deadlines)

Ways in which you have used your knowledge, problem solving skills and understanding of office process and systems.

(Consider the following:  how have you used your knowledge of financial and IT systems to provide a quality service; what systems and processes have you used to produce information; how have you used your initiative to support process improvements)

Job Details

We are looking for a highly skilled Admin Assistant to provide front line administrative support in a Primary School, acting as the focal point for staff and visitors. The postholder has specific responsibility for Financial and Devolved School Management issues, responding to changes in IT systems, and supervision and development of Clerical Assistant(s). The post holder is responsible for the effective day-to-day running of the school office.

As an Admin Assistant, you will work under the direction and supervision of the Headteacher or Admin Coordinator.

A link to the role profile is included below, where you will find more information about the role, with specific reference to essential and desirable criteria for applicants.                                                             

Qualification, Registration and Skill Requirements

You are required to have an HNC or equivalent educational qualification to SCQF level 7, in a relevant discipline. 

Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.

Further Information

• Role Profile - When preparing your supporting statement, review the role profile and think about how you meet the essential criteria Role Profile

• How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace. See our How We Work Matters behaviour framework for more information.

• Employee Benefits - Employees have access to a benefits package that offers discounts on a wide range of products and services

• Directorate Information - Council Department information

• Social Media - Search for more 'Fife Council Jobs' on Facebook or follow us on X @FCJobsOfficial

• Alternative Formats - Job information can be made available in alternative formats, to make a request please email: [email protected]

For further information, please contact: Laura Malloch at [email protected]

We are holding a Fife Council jobs fair on Wednesday 8th October from 10am - 2pm at the Glen Pavilion in Dunfermline.  This is a great opportunity to meet face to face with Hiring Managers and learn more about the type of vacancies that are available and what it's like to work in local government. There will also be a chance to get support from our job clubs and employability teams who can offer help with our online application process. Please pop along on the day to find out more.