Short-Term Pre-Award Grants Administrator

Brandeis University is delighted to announce a career opportunity as a Short term Pre-Award Grants Administrator. This position will perform pre-award grants administration and non-financial post-award functions within the Pre-award Group in the Division of Science. This position is responsible for the accurate and timely submission of sponsored projects each year (grants, contracts, fellowships, training awards, etc.). Works closely with the Pre-award Manager, Office of Research Administration (ORA) and the other grants administrators in the Pre-award group. Assists management with other high level assigned program operations functions when needed.

Please note this position will end on June 30, 2025

Some of the responsibilities include:

• Work with faculty, fellows, department administrators, research support staff, and the Office of Research Administration (ORA) to ensure the timely, compliant, and accurate preparation of sponsored research applications, progress reports, and other documents related to pre-award from the Division of Science and Psychology. Administer grant applications to be submitted to various finding agencies, reviewing all documents to assure compliance with institutional and agency guidelines. When notified by ORA of a Just in Time (JIT), working closely with the PI and post-award to assemble non-financial post-award documentation. Coordinate grant and fellowship application activities with department administrators, post-award managers, and the appropriate university offices. 75%

• Work with the Pre-Award Manager to build and maintain the pre-award infrastructure at the Division level. This may include, but is not limited to, standardization of documents across the Division; electronic systems to track pre-award submissions; new processes to track other support and PI effort, facilities, resource sharing, equipment requests, cost sharing, JIT information, PMCID auditing, and progress report due date tracking. Maintain database to keep track and update faculty biosketches, current and pending support, and other administrative components of the grant process. 15%

• With the DivSci technology group, maintain FilemakerPro SciPreaward, SciTrainees, and SciPublication databases to track trainees, publications, upcoming grant work flow and assignment to GAs, overall functioning of the pre-award database. Maintain Data Tables for NIH and NSF Training Grants for renewals, progress reports, and site visits. With Pre-award manager, maintain the DivSci pre-award internal Knowledge Base (KB) pre-award site. 10%

Dimensions and Scope:

This position requires a self-motivated, highly organized, high-level thinking individual who can function in an interruption driven environment with minimal errors. This position will interface with multiple faculty and university staff and requires superb people skills and a calm demeanor. Must be able to communicate effectively in person and in writing with staff, faculty, and students within and outside of Brandeis. Requires independence, initiative, and a strong attention to detail.

Qualifications:

• Bachelors required; advanced degree preferred

• 3-5 years of work-related experience in pre-award grants administration at the university, hospital, state, and/or institute level.

• Must be comfortable with technology and a willingness to learn new systems and programs. Working knowledge of Microsoft Excel and Word, experience with databases, the PHS Form Pages, Research.gov,  eRACommons, and the ASSIST submission portals is preferred.

• A solid working understanding of Excel in order to assist in the preparation of application budgets.

Commitment to Diversity, Equity, and Inclusion
Diversity, equity and inclusion are important values at Brandeis today and always have been for they are rooted in our founding as an institution. These values serve as a reminder for self-reflection, and a continuous call to grow for us as Brandeisans.  Founded as a model institution for ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of all nationalities, religions, and orientations.  Moreover, social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the evolving diversity of our larger society.  Read more online about our Mission and Diversity Statements at Brandeis Mission and Diversity Statements.

If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description, we nevertheless encourage you to apply.

Closing Statement

Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.