Workplace Design Coordinator – Summer Internship

Join the Workplace Strategy and Design team in GWx and see how our culture comes to life in the workplace. Our team drives the strategic management of our global workplace strategy and design standards that aim to elevate crew experience.  As a Workplace Design Coordinator, you’ll gain hands-on experience in design and planning strategy, project delivery, building relationships, corporate change management processes and directly impacting the Vanguard crew experience on a global level.

Primary Responsibilities to include:

• Designing and managing the overall Workplace Strategy to improve crew experience
• Customer relationship management; working with business leaders to understand requirements
• Evolving global design standards; evaluating industry standards and enterprise culture to define office, site master planning, and branding alignment
• Support Strategic Functions; Net Favorable Score campaign, new real estate entry/exit, quarterly planning meetings, long range planning, divisional summaries
• Build Relationship Capital; act as strategic/trusted advisor for MD-1’s and business leads
• Knowledge Transfer; intake and communicate business strategies, establish feedback loops between clients and GWx
• Proactive Outcomes; act as a strategic business partner and value creator by supporting GWx client campaigns, capital investment due diligence, and increasing crew engagement and alignment

General Qualifications:

• Currently enrolled as an undergraduate or graduate student in architecture, interior design, marketing, communications, real estate or facilities management, or similar degree programs.
• Excellent communication skills
• Strong analytical skills and a problem solving mindset
• Substantial research and organizational skills
• Ability to present to leaders and team members virtually and/or in-person
• Strong familiarity with relevant applications including Microsoft Office suite and Teams
• Ability to complete assignments independently
• Familiarity with corporate change management and/or workplace interior design; Experience with process integration and improvements is a plus
• Familiarity with design applications, such as Adobe Suite (Photoshop, Illustrator and/or InDesign) and/or AutoCAD is a plus

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don’t just have a mission—we’re on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients’ lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

Our commitment to diversity, equity, and inclusion

Vanguard’s commitment to diversity, equity, and inclusion (DEI) is central to our ability to deliver on our mission. We aspire to create a work environment that is inclusive, equitable, and diverse—one that enables our employees, whom we call crew, to thrive and bring their best selves to work every day on behalf of our clients.

Cultivating DEI lifts our entire organization, and everyone shares accountability for our progress—from our senior leaders who lay the foundation and set the example for inclusive behaviors to crew who are growing in their personal DEI learning experiences.

Together, we’re on a mission. We are fueled by the value of diverse voices and connected through friendships and a culture of care—for our clients, our communities, and each other.    

Vanguard’s DEI journey has no finish line. Our commitment is enduring, and we remain focused on the path ahead. To learn more about Vanguard goals and progress toward DEI, download our Diversity, Equity, and Inclusion Report.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.