Payroll Specialist

Groundworks is seeking a talented Payroll Specialist to join our tribe in Virginia Beach, VA!

The Payroll Specialist performs payroll and other accounting-related functions, including: the calculation and processing of employee compensation, wages, benefits, and taxes while ensuring accurate and timely payment and compliance with labor laws. 

Key duties include managing payroll data, reviewing timesheets, processing deductions and adjustments, preparing reports, and maintaining employee and payroll records in a multi-site, multi-state, fast-paced, high-volume environment. 

Duties and responsibilities

• Perform payroll-related functions including, but not limited to payroll processing, validation, audits and maintenance

• Process payroll for multi-frequency Managed Services clients as scheduled

• Process commissions and bonuses for field sales representatives

• Prepare off-cycle payrolls and manual checks as necessary

• Certify payrolls manually and with third party software  

• Process payroll funding requests

• Assist and support the accounting team with financial, clerical, and payroll reporting

• Submit all payroll liens, garnishments, and child support orders to third party vendor

• Support time and attendance corrections

• Assist with new client implementations and special projects as requested

• Prepare all reports for management and vendor audit as required

• Provide and balance the general ledger for accounting on all payrolls

• Reconcile all payroll and related accounts and activities

• Communicate with Human Resources on all employees pay/benefit issues

• Maintain and update manual and electronic filing system  

• Perform other duties as assigned

Qualifications and Skills

• Associate degree (A.A.) or equivalent, three to five years related payroll and accounting experience, or equivalent combination of education and experience

• FPC/CPP Certification preferred

• Knowledge of multi-state payroll tax laws

• Knowledge of Canadian payroll laws preferred

• Familiarity with prevailing wage requirements

• Excellent math/accounting skills

• Knowledge of HCM systems or Workday payroll system a plus

• Highly adaptable to various software/technologies

• Well-versed in payroll compliance, taxes, and reporting

• In-depth knowledge of Microsoft Excel, using formulas a must

• Experienced with large corporate payroll processing that includes exposure to benefits and 401(k)

• Provides customer service excellence by understanding the priorities of both our internal and external customers

• Analyzes and resolves problems through effective customer service interface and communication

• Maintains discretion and professionalism with clients and team members

• Works well in a team environment and acts as backup for other payroll team members

• Deals effectively with a diversity of individuals at all organizational levels

• Prioritizes schedule and changes expeditiously which may include working extended hours when necessary to meet critical payroll deadlines

• Understands the need for strong attention to detail to keep payroll accurate and timely

• Reliably report to work on time each working day.

Working Conditions

• Onsite position: 1741 Corporate Landing Pkwy, Virginia Beach, VA

• Full-time

What we provide for our employees

• Competitive base wage with bonus potential

• Equity Ownership in the nation's fastest-growing foundation repair company

• The best-in-class training programs

• Advanced leadership training opportunities

• Competitive and professionally rewarding family-oriented culture

• Benefits include Medical, Dental, Optical, Long/Short Term Disability, Life insurance, 401(k) with a company match, and paid time off including 6 holidays after waiting period