HR Coordinator

We are looking for a detail-oriented, proactive, and reliable HR Coordinator to join our Human Resources department at Workshop/APD. This role will support the day-to-day HR operations and foster a positive workplace culture. The HR Coordinator will collaborate across teams to manage recruitment efforts, employee onboarding and offboarding, and cultural engagement initiatives. The ideal candidate has a strong interest in recruitment, exceptional organizational skills, and a passion for creating an engaging employee experience.

Duties & Responsibilities

Recruitment & Talent Acquisition

• Manage full recruitment lifecycle, including job postings, sourcing candidates, reviewing applications, conducting phone screens, scheduling interviews, and preparing offer letters.
• Maintain and track application statuses through Greenhouse ATS to ensure timely updates.
• Deliver an excellent candidate experience by managing professional and timely communication with candidates, headhunters, and hiring managers.
• Build and establish relationships with hiring managers and external recruiting partners to streamline the recruitment process.
• Support HR Manager with the Internship program and be the main point of contact for interns.

Employee Onboarding & Offboarding

• Manage new hire paperwork, I-9 compliance, and onboarding processes, including coordinating New Hire Orientation with the HR Manager.
• Ensure offboarding processes, ensuring proper documentation and updates are completed with a sense of urgency and in a confidential manner.

HR Administration

• Serve as the primary point of contact for Tier 1 HR and administrative inquiries related to benefits administration, leave management, visas, workplace compliance, and other available services and programs. 
• Collect and input data accurately for new hires, terminations, and other employee changes using Rippling PEO.
• Maintain up-to-date and accurate employee records, ensuring strict confidentiality and compliance with company policies.
• Provide support with additional ad hoc duties and HR-related projects as required.

Culture & Engagement

• Develop and Implement programs that promote company values and enhance employee engagement, including managing the company’s health and wellness program.
• Collaborate with HR Manager to drive Diversity, Equity, and Inclusion (DE&I) initiatives and support a positive, inclusive workplace culture.

Skills & Qualifications

• Exceptional professionalism and customer service skills.
• Strong verbal and written communication skills with attention to clarity and detail.
• Excellent interpersonal and ability to build strong relationships.
• Demonstrated time management and organizational skills with the ability to meet deadlines in a fast-paced environment.
• Possesses high critical thinking and problem-solving skills.
• Able to take initiative and work independently.
• Proficient or able to quickly learn HR software, such as Greenhouse, Rippling, Leapsome or other related software.
• Familiar with basic employment and labor laws.
• Honest, responsible, and maintains high integrity.

Position Requirements

• A bachelor’s degree or equivalent in Human Resources is preferred.
• At least 2 years of HR experience with a focus or strong interest in recruitment.
• Proficient in Microsoft Office Suite, Adobe Acrobat, or related software.
• Comfortable and thrives in a high-energy fast-paced environment.
• Event Planning experience is a plus.

Salary & Benefits

Workshop/APD offers a competitive salary and a comprehensive benefits package that includes medical, vision, profit sharing 401(k) plan, short- and long-term disability, commuter benefits, IDP mentorship and ARE/AXP reimbursement, discretionary bonus, and personal time off (vacation, sick, holidays, and personal days). In addition, WAPD offers a comprehensive health and wellness program including discounts, education, prevention training, health coaching, and fitness classes, as well as in-office perks, including an employee lounge and rooftop, outdoor patio for lunches, bi-weekly happy hours, and office supplied food and beverages. Salary is commensurate with experience and available upon request.