Full-Time

Administrative Assistant

Confirmed live in the last 24 hours

Universal Music Group

Universal Music Group

10,001+ employees

Global music recording, publishing, and distribution

Consumer Goods
Entertainment

Compensation Overview

$39.8k - $82kAnnually

Mid

Santa Monica, CA, USA

This role is based in our Santa Monica, CA office.

Category
Executive Support
Administrative & Executive Assistance
Required Skills
Word/Pages/Docs
Excel/Numbers/Sheets
PowerPoint/Keynote/Slides
Requirements
  • Proven experience in an administrative assistant role, preferably supporting senior executives, with a minimum 3 years of experience as an executive or administrative assistant.
  • Exceptional attention to detail, excellent follow‐through, problem‐solving and organizational skills.
  • Excellent verbal and written communication skills.
  • Demonstrated ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • High level of discretion and confidentiality.
  • Strong interpersonal skills with the ability to work well with a variety of stakeholders and employees throughout the company.
  • Knowledge of travel management and expense reporting tools.
  • Proficiency in Outlook and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Responsibilities
  • Assist with scheduling, coordinating, and updating the executive’s calendar.
  • Act as a point of contact between the executive and internal/external stakeholders. Handle correspondence, emails, phone calls, and inquiries with professionalism and discretion.
  • Organize meetings, prepare agendas, and ensure that materials are ready in advance. Take meeting minutes when required and follow up on action items.
  • Assist in booking travel, accommodations, and transportation for the executive, including handling itineraries and travel-related documents.
  • Prepare, proofread, and edit documents, presentations, and reports. Ensure all records are properly maintained and confidential information is securely handled.
  • Track, reconcile and submit the executive’s T&E related expenses.
  • Assist with special projects, research, and event planning.
  • Provide general administrative support, including filing, data entry, and organizing materials for various meetings and projects.
Universal Music Group

Universal Music Group

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Universal Music Group (UMG) is a leading entity in the music industry, involved in recording, publishing, and distribution across over 60 countries. The company works with a diverse range of artists, from global superstars to independent musicians, providing services such as marketing and promotion to enhance their reach. UMG generates revenue through music sales, streaming, licensing, live performances, and merchandising, setting itself apart with its extensive network and comprehensive support for artists. The goal of UMG is to maintain its market leadership by adapting to changes in music consumption and supporting artists in their careers.

Company Stage

IPO

Total Funding

$3.9B

Headquarters

Santa Monica, California

Founded

1934

Simplify Jobs

Simplify's Take

What believers are saying

  • UMG's acquisition of Downtown Music expands its independent music market share.
  • UMG's ethical AI development with KLAY Vision fosters innovative music production.
  • UMG's collaboration with Amazon protects intellectual property and artist rights.

What critics are saying

  • Drake's defamation lawsuit could harm UMG's financial and reputational standing.
  • Los Angeles wildfires show UMG's live event revenue vulnerability to natural disasters.
  • AI misuse in music creation poses risks to UMG's music catalog control.

What makes Universal Music Group unique

  • UMG leads the music industry with a diverse global presence in 60+ countries.
  • UMG's artist-centric streaming model enhances engagement and revenue for artists.
  • UMG's strategic partnerships with Amazon and WPP boost innovation and marketing capabilities.

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Benefits

Competitive Salary

401k

Flexible PTO

Medical, dental, visiion insurance

Student Loan Repayment Assistance & Tuition Reimbursement

Well-Being Allowance