HCMS Administrator

Key Responsibilities:

• System Management


• Administer the HCMS by managing user accounts, access permissions, and system settings.
• Ensure the accuracy, integrity, and security of HR data within the system.
• Regularly perform data audits and implement corrective action for discrepancies.
 
• Data Management


• Oversee data entry, maintenance, and the generation of employee records in compliance with legal and organizational standards.
• Develop and maintain reporting tools and dashboards for HR metrics and analytics.
• Assist with data migration, system upgrades, and integrations with other systems as required.


• Support & Training


• Provide technical support and troubleshooting for HCMS users, ensuring timely resolution of issues.
• Conduct training sessions for HR staff and end-users to optimize the use of the HCMS and facilitate user adoption.
• Create and maintain user documentation and training materials related to the HCMS.


• Process Improvement


• Collaborate with HR leadership to evaluate and enhance HR processes that rely on HCMS functionalities.
• Identify opportunities for system enhancements and efficiencies and work with vendors to implement solutions.
• Monitor trends and updates in HR technology to recommend best practices and new solutions.


• Compliance & Reporting


• Ensure compliance with data protection regulations and company policies regarding employee data management.
• Assist in the preparation of reports required for compliance and audits.
• Collaborate with HR teams to produce regular and ad-hoc reports and metrics that inform decision-making.

Qualifications:

• Bachelor’s degree in Human Resources, Information Technology, Business Administration, or a related field.
• 5+ years of experience in HCMS administration or a similar role.
• Proficiency in HCM software (e.g., Workday, SAP SuccessFactors, ADP, Bamboo HR, etc.).
• Strong analytical skills and attention to detail with a focus on data integrity.
• Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
• Knowledge of HR processes and best practices is a plus.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Familiarity with data privacy regulations (e.g., GDPR, HIPAA) is desirable.
• Strong attention to detail and analytical skills.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Excellent organizational skills.
• Willingness and ability to overlap a few hours with the US time zone.
• Ability to deliver under tight deadlines, resourceful and solution oriented.