Administrative Assistant

Proposed Interview Date: Week Commencing 28 September 2026

Closing Date: Sunday 20 September 2026

Contract Type: Temporary for one year

Salary: FC5 £29,170.80 to £31,761.26 (Pro Rata)

Working Pattern: 7.2 Hours per week, Mondays 8:30am to 4:12pm, 39 week basis 

Location: Canongate Primary School, St Andrews 

Purpose and Values of Education Directorate

The Education Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values:  Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.

Supporting Statement  

As part of your application, you must provide us with a Supporting Statement which outlines to us how your skills and experience make you a good candidate for this vacancy. For more information, check out the How to Apply section of our Career Site. Without a Supporting Statement, your application will not be progressed. Please upload your Supporting Statement at the section marked ‘upload resumé’. Your Supporting Statement must not be a CV. More information is available on our Career site at www.fife.gov.uk/jobs/supportingstatement.

Please consider and demonstrate the following when completing your Supporting Statement:

Ways in which you have demonstrated that you can work effectively as part of a team.

(Consider the following: how you have built positive relationships built on trust and respect as a team member; how have you communicated with others; how have you used your initiative and organisational skills to meet targets and achieve goals)

 Ways in which you have demonstrated a high level of confidentiality. 

(Consider the following:  how have you shared information in compliance with current legislation; what steps did you take to ensure procedures were followed, guaranteeing attention to detail)

Ways in which you have demonstrated good communication and effective interpersonal skills. 

(Consider the following:  how have you used your knowledge and skills to provide professional documents, information, data and reports; how have you worked towards achieving improvements; how have you demonstrated excellent customer service; how have you managed your time effectively to be able to meet deadlines)

Ways in which you have used your knowledge, problem solving skills and understanding of office process and systems.

(Consider the following:  how have you used your knowledge of financial and IT systems to provide a quality service; what systems and processes have you used to produce information; how have you used your initiative to support process improvements)

Job Details

We are looking for a highly skilled Admin Assistant to provide front line administrative support in a Primary School, acting as the focal point for staff and visitors. The postholder has specific responsibility for Financial and Devolved School Management issues, responding to changes in IT systems, and supervision and development of Clerical Assistant(s). The post holder is responsible for the effective day-to-day running of the school office.

As an Admin Assistant, you will work under the direction and supervision of the Headteacher or Admin Coordinator.                                                                   

Qualification, Registration and Skill Requirements

Educated to SCQF Level 7, which includes HNC or Advanced Highers or equivalent in a relevant discipline, or relevant experience. 

Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.

Further Information

• Role Profile - When preparing your supporting statement, review the role profile and think about how you meet the essential criteria Role Profile

• How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace. See our How We Work Matters behaviour framework for more information.

• Employee Benefits - Employees have access to a benefits package that offers discounts on a wide range of products and services

• Directorate Information - Council Department information

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• Alternative Formats- Job information can be made available in alternative formats, to make a request please email: [email protected]

• AI - We recognise that Artificial Intelligence (AI) is being used by many people when they are applying for jobs and preparing for interview.  Candidate guidance on the use of AI in the recruitment process is available here

For further information please contact: [email protected]