Full-Time
Faculty Assistant
Updated on 8/1/2026
Deadline 7/10/27
Princeton University
Compensation Overview
$60k - $70k/yr
Princeton, NJ, USA
In Person
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Drupal
Word/Pages/Docs
Excel/Numbers/Sheets
Microsoft Outlook
Requirements
- A Bachelor's Degree or three or more years of closely related experience is required.
- Demonstrated organizational and interpersonal skills, including written and verbal communication with faculty, students, researchers, and staff at all levels are required.
- A service-oriented and proactive approach with strong attention to detail is required.
- The ability to multitask, prioritize, and work independently in a fast-paced environment is required.
- The ability to exercise independent judgment and make decisions based on established policies and procedures is required.
- The ability to work independently and as part of a team is required.
- Proficiency in Microsoft applications, including Outlook, Word, and Excel, is required.
Responsibilities
- Provide general administrative support for assigned faculty and their research groups, supporting approximately 10 faculty members at any given time.
- Make faculty and guest travel arrangements.
- Manage calendars, appointment requests, and meeting space reservations.
- Prepare and ship correspondence and laboratory materials for research groups.
- Assist with preparation and maintenance of Canvas sites, including uploading course-related materials, sending emails to students, and ordering books.
- Prepare and send correspondence on behalf of faculty.
- Assist faculty with curriculum vitae and profile updates, submit papers for conferences, and work with outside companies.
- Proofread and edit documents.
- Plan and execute several events each year, varying in complexity.
- Plan departmental seminar series, holiday parties, academic year-end events, alumni socials, faculty meetings, lunches, retreats, conferences, and symposiums.
- Reserve and set up spaces, arrange food, advertise events, manage communications, track RSVPs, arrange hotel blocks, schedule meetings, manage vendor relationships, and manage event budgets.
- Ensure compliance with University policies related to contracts, financial matters, and events and guests on campus.
- Support undergraduate and graduate program administrators with student events as needed.
- Purchase and receive laboratory and office supplies.
- Maintain and reconcile monthly travel and expense credit cards using Concur.
- Process expense reimbursement requests.
- Manage and reconcile budgets and expenses for assigned events.
- Staff the department reception desk, greet visitors, and provide directions and basic information.
- Update faculty, people, and event pages on the website using Drupal.
- Provide backup assistance to other departmental support staff.
- Perform departmental administrative duties, including mail distribution and communications tasks.
- Complete special projects assigned by the Senior Manager of Finance and Administration or Administrative Office Coordinator.
Desired Qualifications
- Experience working with faculty in a higher education environment.
- Experience planning large events with 100 or more attendees.
- Experience with PeopleSoft, Concur, and Canvas software applications.