Events & Admin Coordinator

Events & Admin Coordinator

Why Work for Audigy?

Everyone who works at Audigy has a direct impact on the company and the people we work with. Our mission is to help our clients and their employees achieve their personal, professional, and financial goals through their business. Our passion is helping others realize their potential, and our success is achieved by helping others achieve a higher level of success. 

Culture 
We are looking for someone who is willing — nay, eager — to be an active participant in a professional and people-first culture. As a member of the Events and Administration team at Audigy, we’re looking for someone who demonstrates the traits and values we hold in high regard: Be a team player, embrace and overcome adversity, and always have a strategy and a plan. Someone with exceptional dedication to delivering to our clients (members) the best experience and highest-quality work. Someone who fosters and thrives in generous-spirited collaboration and teamwork. On this team — whether we succeed or learn how to do it better next time — we do it together.  

If you have a passion to be part of a team that is changing lives, apply now.

Pay range is $25.00– $26.45 per hour (DOE), plus a $75/month cell phone allowance, and includes the following benefits:

• 401(K) w/company match
• Parental/family leave w/transition-back-to-work benefit
• Medical/dental/vision
• Daycare Flexible Spending Account
• PTO/paid holidays
• Free gym membership to Cascade Athletic Club
• Education reimbursement
• Hearing instrument benefit
• And more…
   

POSITION SUMMARY:

The People Operations Coordinator is responsible for driving the execution of clerical, logistical, and facilities to support the organization. The People Operations Coordinator plays a critical role in creating a warm and inviting atmosphere for our team, members, and guests. This position performs a variety of tasks and duties aimed at optimizing and maintaining the efficiency of daily operations within the office and with our live programs. The People Operations Coordinator will have broad functions in purchasing, travel and expense processing, facilities, accounting, reception, and event logistics.

PERFORMANCE OBJECTIVES:

• Support Purchase Order (PO) requests, resolve PO discrepancies, complete purchase requests, and manage vendor relationships
• Source venues for programs, meetings, etc.
• Order supplies and manage inventory of printed materials
• Book corporate travel for guests, troubleshoot booking system problems, and assist with expense management system administration
• Respond to and assist with shipping requests, incoming shipments, and receiving shipments in ERP system
• Partner with Accounting to provide support in document requests and transaction clarification
• Make sure all supplies are stocked and that the workplace is welcoming for team members and guests
• Document management
• Oversee Continuing Education Unit (CEU) submission and communication with governing bodies
• Act as the VIP liaison for live events
• Support in billing and expense classification
• Prepare event services including, but not limited to, ordering food and beverages, making restaurant reservations, booking/arranging transportation and building manifests, building shipping lists and sending shipments, preparing and sending pre- and post-event communications, creating staff logistics, and providing welcome services onsite at events
• Support with the build and maintenance of online registration for events through our registration management system, Cvent
• Support live events for members, prospects, and GN North America
• Other duties as assigned

CAPABILITIES:

• Proficient in MS Word, Excel, Outlook, PowerPoint
• Experience with Salesforce (preferred)
• Experience with Microsoft Dynamics GP (preferred)
• Experience with Cvent (preferred)

EDUCATION & EXPERIENCE:

• B.A./B.S. in a business-related field (preferred) or equivalent work experience
• Minimum 2 years of experience providing events and administrative support in areas such as purchasing, travel and expense processes, facilities, reception, and/or event logistics (preferred)

WORKING ENVIRONMENT:

• Full-time position working in the office Monday–Friday, 8:00 AM–5:00 PM
• Travel may be required up to 2–3 times per year for live event support
   

PHYSICAL REQUIREMENTS and WORK DEMANDS:

• Regularly lift and push items up to 50 pounds
• Occasionally lift, push, and carry items more than 50 pounds, with assistance
• May spend up to 50% of the workday standing or moving
• Must possess a valid driver’s license; requires driving once a week for distances less than 10 miles

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, hybrid schedule, and activities may change at any time with or without notice.

We encourage you to apply

Even if you don’t match all the above-mentioned skills, we will gladly receive your application if you think you have transferable skills. We highly value a mindset, motivation, and energy that aligns with our core values, not only to ensure growth for you, but for your team and the wider GN organization as well.

We are committed to an inclusive recruitment process

Audigy welcomes applicants from all backgrounds, and applicants will receive equal consideration for employment. Audigy helps its members, and their teams, realize and achieve their personal, professional, and financial goals through the success of the business. We deliver impact for our teams, our members, and their patients through partnership, leadership, and commitment. Audigy is part of GN group, which operates in more than 90 countries across the world. Found in 1869, GN group today has more than 6,000 employees.

View the Right to Work poster here.

Disability Accommodation

If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail [email protected]. This email is provided for the purpose of supporting applicants who have a disability that prevents them from being able to apply online. Only emails received for this purpose will be returned. Emails left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

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