Event Coordinator

Job Description

Job Description

We are seeking a detail-oriented and highly organized Event Coordinator to join our dynamic team in Charlotte, NC. The Event Coordinator will be responsible for planning, coordinating, and executing events from concept through completion. This position is ideal for a proactive individual who excels at multitasking and working under pressure in a fast-paced environment.

Responsibilities

• Plan and manage logistics for events including meetings, conferences, and special functions

• Coordinate with vendors, venues, and internal teams to ensure smooth event execution

• Develop detailed event timelines, floor plans, and task lists

• Monitor event budgets and provide post-event reporting

• Conduct site visits and coordinate on-site event setup and breakdown

• Manage event registration processes and communicate with attendees

• Ensure all permits, insurance, and compliance requirements are met

• Respond to client needs promptly and professionally

Qualifications

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Communications, or related field preferred

• Minimum of 1-2 years of experience in event planning or coordination

• Strong organizational and project management skills

• Excellent written and verbal communication skills

• Ability to manage multiple events simultaneously and meet deadlines

• Proficiency in Microsoft Office Suite and event planning software

• Flexible schedule with availability for occasional evenings or weekends during events