Job Description

We are looking for a Executive Assistant to support our President, Media Service Line Canada. The Executive Assistant will provide day-to-day administrative support: calendar management, travel arrangements, expenses and assist with major initiatives and projects that support our business. The successful candidate must be detail oriented, proactive, and adaptable, and be able to work independently in a fast-paced environment and exercise discretion while managing confidential information. 

Responsibilities: 
• Complete a broad variety of administrative tasks; including but not limited to managing a 
busy calendar, expense reports and preparing all materials for the executive in advance of 
meetings and presentations
• Arrange travel and accommodations, compilation of documents for travel-related meetings.
• Determine priorities while dealing with conflicting deadlines in a fast-paced environment
• Support the management of correspondence & communications i.e. message follow ups, 
email management, internal & external liaison
• Attend / facilitate meetings and document discussions and actions (taking minutes) to track 
decisions and follow up items
• Maintain project deliverable schedules by organizing team meetings and communication per project specifications to support media initiatives

Qualifications

• Degree or Diploma in Business Administration, Finance, Accounting, or related field 
• A minimum of 3 years’ experience supporting senior level executives
• Excellent oral and written communication skills 
• Demonstrated strong organizational capabilities with the ability to handle multiple priorities from multiple executives and fluctuating workloads while adhering to strict deadlines
• Self-starter with the ability to work independently as well as part of a team
• Advanced MS Office Skills (PowerPoint, Word, Excel, Outlook)
• Strong time management skills with the ability to prioritize a heavy workload 
• Strong attention to detail