Overview:

We are seeking a detail-oriented and proactive Assistant to our Litigation Manager to support our dynamic litigation team. This role involves a range of responsibilities from monitoring case-related documentation to managing interns and ensuring timely filings. The ideal candidate will be tech-savvy, an expert in time management, and adept at handling various administrative tasks to streamline litigation processes.

Key Responsibilities:

• Monitor and Report: Track and report overdue Form As, Form Cs, Motions to Dismiss, and Motions for Summary Judgment (MSJs). Ensure timely completion and submission of these documents.

• Case Complaints: Oversee the drafting of complaints for cases assigned to attorneys, ensuring they are prepared accurately and promptly.

• Touchpoint Trackers: Monitor and report on the progress of Touchpoint Trackers to ensure proper case management.

• Intern Management: Supervise and manage interns, providing guidance and support to enhance their effectiveness and learning.

• Expense Management: Handle all case expenses, ensure proper documentation, and update the expense report regularly.

• Attorney Support: Provide assistance to the attorney unit in the absence of support staff, ensuring smooth operational flow.

• Trial de Novos: Confirm that Trial de Novos are filed in a timely manner.

• Timely Filings: Ensure that all attorneys are filing their oppositions and briefs within the required deadlines.

• Task Management: Organize and prioritize tasks effectively to support the litigation process and meet deadlines.

• Cost Confirmation: Verify that all case costs are documented in files before mediation sessions.

• File Follow-Up: Follow up on all files lacking a date of accident to ensure complete documentation.

• Insurance Limits: Manage and address issues related to missing insurance limits.

• Distribution of Case Costs: Oversee the distribution of case cost checks accurately and efficiently.

• Litify Reporting: Utilize Litify for reporting purposes, demonstrating proficiency in the platform.

• Tech Savvy: Employ advanced technical skills to support litigation processes and manage relevant software and tools.

• Time Management: Exhibit expert time management skills to juggle multiple responsibilities and meet deadlines effectively.

Qualifications:

• Proven experience in a similar role within a litigation or legal environment.

• Proficiency with Litify and other legal software tools.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Demonstrated ability to manage interns and work effectively in a team setting.

• Advanced technical skills and familiarity with AMEX expense management.

• Strong attention to detail and accuracy.

Education and Experience:

• Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred.

• Previous experience in a legal or litigation support role is highly desirable.