Staff Accountant

Department

Booth Accounting: Executive Education Accounting

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Staff Accountant will manage all revenue, deferred revenue, internal billing, and cash receipts operations for Booth’s Executive Education and Conference Center business units. The position will assist the Senior Associate Director in developing the business analytics model to produce monthly, quarterly, and annual business metrics/ fiscal closing reports for month-end close process to achieve KPIs of accuracy, completeness and timeliness of invoice and payment processing activities. The Staff Accountant is required to develop and maintain an understanding of current policies and procedures, and to be in adherence with city, state and federal government regulations. The position will also provide support, as required, to assist the Senior Director and all operating Associate Deans, Directors, Associate Directors in the University of Chicago Booth School of Business Gleacher Center Executive Education, Conference Center, and Executive MBA Program units.

Responsibilities

• Manages the full revenue and accounts receivable cycle as well as all cash receipts operations including all aspects of customer invoicing, deferred revenue, and revenue recognition for businesses totaling approximately $30 million dollars annually.
• Works as a lead person for the Executive Education and Conference Center invoicing, cash receipting and cash application office.
• Provides complete back up for the Senior Associate Director. This requires knowledge of University revenue accounting as well as cash receipting and cash application policies and procedures.
• Develops various aging and business metrics reports to review invoices and payment status. Develops and administers accounts receivable and deferred revenue databases; analyzes and manipulates data and prepares standard and ad hoc statistical reports as required.
• Works with Senior Associate Director to develop data analytics for major customer categories, including Executive Education’s open enrollment by program and program type, such as Finance, Strategy, Leadership, etc.
• Assesses P2P landscape across Booth and identifies needs of the units to determine best frame work, process, policies and resources and stakeholders engagement model.
• Reviews current data and works with Senior Director to develop KPIs and business metrics.
• Manages the process of invoicing all internal Conference Center and Executive Education customers via the internal billing application. Work with operating personnel in Conference Center and Executive Education departments along with the relevant internal customers to insure accurate internal billing and clear communication with the internal customers’ financial team.
• Maintains a complete and accurate deferred revenue tracking sub-ledger process. Identifies questionable transactions and initiates communication with the appropriate Executive Education Director for clarity and proper accounting treatment. Prepares and posts summary Executive Education revenue journal entries for submission to Oracle, matching revenue from verified classroom attendance documents, produced by enrollment system, against the deferred revenue sub-ledger.
• Prepares monthly standard reconciliations between accounts receivable and deferred revenue sub-ledgers and Oracle general ledger balances.
• Collaborates with auditors to help implement and update controls for policy compliance.
• Reviews University bank accounts and merchant reports for cash receipts related to Conference Center and Executive Education. Works with the operating team to identify recipient, and applies receipts to customer accounts. Maintains accounts receivable sub-ledger, along with the above noted deferred revenue sub-ledgers.
• Monitors the various merchant applications employed by the University, as well as bank account detail reports. Works closely with the Bursar’s office, and general accounting, to reconcile general ledger entries with accounting sub-ledgers against merchant report details and bank transaction reports.
• Prepares various financial management reports, as required, within the appropriate time frames allotted and handles special projects as assigned.
• Assists Senior Director of Finance with monitoring international cash balance, currency exchanges, and entity cash transfers.
• Assists Senior Director of Finance/ Gleacher Center with the international University audits.
• Performs a variety of operating or cost accounting activities which require moderate knowledge of accounting theories and principles.
• Interprets accounting records for the purpose of determining gains and losses, receipts and disbursements, and inventory.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree in accounting or finance.

Technical Skills or Knowledge:

• Proficient in Microsoft Word, Excel, e-mail and the Internet.

Preferred Competencies

• Excellent interpersonal and communications skills, including standard business English, spelling, arithmetic, letter and report format and forms and knowledge of accounting and audit procedures.
• Proven ability to organize complex projects, obtain colleague’s cooperation, work through problems and deliver a clean finished product on time consistently.
• Consistently work effectively with a diverse group of constituencies: staff, faculty, and vendors.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$64,000.00 - $75,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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