Admissions Coordinator

Charlie Health

Charlie Health

1,001-5,000 employees

Virtual intensive mental healthcare for young individuals

Entry, Junior

Remote in USA

Required Skills
  • High school diploma or equivalent
  • 1-2+ years of contact-center technology experience
  • 1-2+ years of sales experience
  • Proven track record of meeting or exceeding performance targets
  • At least 1 year of experience in Salesforce or similar CRM
  • Commitment to upholding Charlie Health's Mission, Vision, and Values
  • Experience working with adolescents and young adults in a mental health context a plus
  • Proficiency in multitasking and operating in a high-paced environment
  • High emotional intelligence and familiarity with HIPAA policies
  • Proficiency in Microsoft Office and Google Suite
  • Champion and manage the admissions process for each client, setting and achieving ambitious targets for client intake
  • Coordinate with internal teams to streamline the admissions process, ensuring KPIs such as time-to-admission and client satisfaction are met
  • Maintain meticulous client records, including treatment consents and insurance information, with a focus on meeting data accuracy and privacy standards
  • Maintain a comprehensive understanding of Charlie Health's services, mission and vision and be able to pitch Charlie Health's innovative and individualized clinical model to clients and families
  • Engages prospective clients, families, and referral sources in a compassionate, inclusive, and professional manner
  • Builds deep trust and rapport with patients, parents, and providers and drives admissions conversations to gather demographics, presenting problems, and treatment histories
  • Hustles to remove barriers to high-quality mental health care, involving other team members to admit clients and/or refer them to the appropriate level of care
  • Ensures consistent and timely coordination/communication with all prospective clients, families, and referral sources to advance clients into Charlie Health's program
  • Clearly communicate financial policies, payment options, and potential financial assistance programs to patients during the admission process
  • Adapts to organizational change and departmental restructuring to fit the needs of our clients, families, and referrals

Charlie Health stands out in the mental healthcare industry by providing personalized, high-acuity virtual care for young individuals, integrating group, individual, and family therapy into comprehensive treatment plans. Their unique approach has proven effective, with testimonials highlighting rapid improvements in patients' mental health and the provision of lifelong coping tools. The company's commitment to intensive, tailored care and its positive impact on patients and their families positions Charlie Health as a leader in the field of virtual mental healthcare.

Company Stage


Total Funding



Bozeman, Montana



Growth & Insights

6 month growth


1 year growth


2 year growth