Executive Administrative Partner

Coherent Aerospace & Defense is seeking a dynamic and detail-oriented Executive Administrative Partner to support our Aerospace & Defense Business Group. Join our elite team of employees working on groundbreaking optics and laser products for Aerospace and Defense. If you're passionate about pushing the boundaries of technology and delivering exceptional solutions, we want to hear from you!

This dynamic position requires excellent organizational and project management skills, attention to detail, critical thinking skills, and the ability to thrive in a fast-paced environment with a high degree of confidentiality due to sensitive proprietary information. The successful candidate will have a can-do attitude, be highly adaptable to a wide range of projects and tasks, and demonstrate professionalism and courtesy with all employees, customers, partners and external contacts.
 

Primary Duties & Responsibilities

• Lead and drive projects, including across the A&D organization
• Develop agendas, reports, and other documents to support organizational objectives
• Plan offsite meetings and other departmental events
• Develop and document business processes in collaboration with key stakeholders
• Capture meeting minutes, action items and follow up with assignees to completion
• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks
• Coordinate travel arrangements, manage and reconcile expense reports
• Draft and deliver organizational communications
• Maintain organizational charts and email distribution lists
• Manage and coordinate equipment, software, and other office issues as necessary
• Generate reports and participate in special projects
• Support various leaders on ad hoc projects

Education & Experience

• Minimum 5-10+ yr. experience supporting SVP+ Level
• Bachelor's Degree or equivalent 
• Experience handling confidential materials

Skills and Attributes

• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels 
• Highly proactive, takes ownership to anticipate needs and adept at managing-up and downstream to ensure deliverables are met timely and accurately
• Trustworthy with demonstrated ability to exhibit a high degree of confidentiality and integrity and exercise excellent judgment at all times
• Ability to manage high-level administrative tasks while also leveraging project management skills to support strategic initiatives
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment with limited supervision
• Strong computer and technology skills, including Microsoft Office 365. Advanced Teams, Outlook calendar management, Excel, PowerPoint, and SharePoint experience preferred
• Interest and ability to leverage AI tools to improve efficiency and productivity
• Positive can-do attitude with professional demeanor and soft skills
• Excellent verbal and written communication skills, including the ability to communicate with all levels of the organization
• Attention to detail
• Flexibility to work outside of normal business hours as dictated by business needs
• Must be able to travel

Working Conditions

• This position is onsite 
• May require occasional off-site meetings or travel
• Regular use of a computer and other office equipment is necessary
• Interaction with team members and external contacts is a regular part of the job
• May require occasional overtime and flexibility in work hours to accommodate the executive’s needs

Physical Requirements

• Sitting for extended periods while working on a computer or conducting meetings.
• Use of hands and fingers for typing, writing, and handling documents.
• Occasional lifting of objects or materials up to 15 pounds for administrative tasks.

Safety Requirements

All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company’s values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

To conform to U.S. Government export regulations (ITAR), applicant must be a U.S. person, lawful permanent resident of the U.S., protected individual as defined by 8. U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State."

If you need assistance or an accommodation due to a disability, you may contact us at [email protected].