Specialist

Imagine being part of a team at Regeneron, where innovation meets compassion, and every day brings new opportunities to make a difference. As a Fleet Specialist, you will be at the heart of our Fleet team, ensuring the seamless operation of our corporate vehicle program. At Regeneron, our mission is to "do well by doing good," and we are looking for someone who shares our passion for excellence.

In this role, you will provide exceptional service and support for our Fleet drivers, managing everything from vehicle orders to vehicle disposition. You will be the go-to expert for policy questions and driver inquiries, ensuring that our employees have the information and tools they need to succeed.

At Regeneron, we believe in empowering our employees to make a positive impact. You will work independently, yet collaboratively, in a dynamic and fast-paced environment where your contributions are valued and recognized. With excellent time management skills and the ability to prioritize and multi-task effectively, you will thrive in this role.

Join us at Regeneron, where you will contribute to our mission of improving lives through science and innovation. If you are passionate about making a difference and eager to be part of a company that values integrity, collaboration, and excellence, we invite you to apply for the Fleet Specialist position. Together, we can do well by doing good.

A typical day might include:

• Assisting administration of Regeneron’s North American fleet and mobility programs (field and sites - 1,400+ vehicles).
• Manage the day-to-day relationships and operations, by collaborating and liaising with external partners (i.e., Fleet Management Company, Maintenance, Insurance, Moving, Storage, etc.) and internal partners (i.e., Field Operations, Sales, HR, EHS, etc.) for all fleet related questions and issues
• Monitor and track new vehicle orders and deliveries
• Assist with reassignment of unassigned vehicles (request transportation, storage, tracking, critical issue, etc.)
• Partner with customers to ensure smooth on-boarding and off-boarding of drivers and assist with vehicle assignments for new drivers
• Assist with processing and audit of monthly invoices
• Oversee administration and escalation of parking and toll violations
• Set-up Payroll deductions with Payroll when new drivers are added and audit quarterly.
• Request and follow up on state specific forms and documents required for MVR checks
• Manage auto claims tracking, reporting, and assign training as appropriate
• Participate as team member on the Regeneron Fleet Team/Accident Review Committee (scheduling meetings, distribute agendas, document meeting minutes and follow-up on action items)
• Manage and follow up on required Fleet training
• Driver Communications, reminders follow-ups and newsletter articles
• Update employee terminations – schedule vehicle dispositions and submit documentation
• Distribute annual personal mileage reporting reminders
• Manage and triage phone calls, emails and incoming mail, solving routine fleet customer service-related issues/problems with drivers and/or suppliers, or call out when required.
• Manage the shared corporate fleet email inboxes/site
• Pull ad hoc reports and analyze data using excel (i.e. – vlookups, pivot tables, etc.)
• Assist with preparation of Powerpoint presentations for leadership and key partners.
• Provide assistance and support to EMEA Fleet Manager.
• Able to work independently and have excellent time management skills with skills in prioritizing and multi-tasking
• Prior experience in administering a fleet program; preferably global in scope

This role may be for you if you have:

• Associate’s or Bachelor’s Degree: Required

• Three years’ experience with administering a fleet program is preferred

• Proficiency in Microsoft Office Suite: Specifically Excel, for handling spreadsheets, data analysis, VLOOKUP, pivot tables, and report generation

We also need someone with the ability to handle sensitive information with integrity and confidentiality while working effectively within a team, contributing to a collaborative work environment.

*This role requires working onsite a minimum of 3 days per week.