Pay Application Coordinator

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

As a Construction Pay Application Coordinator, you will be responsible for facilitating the accurate and timely processing of pay applications and invoices for our construction projects. Leveraging your knowledge of construction billing processes and attention to detail, you will play a critical role in ensuring that payments are processed efficiently and in compliance with contractual terms. Your meticulous record-keeping, collaboration with project teams, and adherence to industry standards will contribute to the financial success of our construction initiatives.

Essential Duties & Responsibilities:

• Pay Application Processing: Prepare and process pay applications and invoices accurately, ensuring adherence to project milestones and contractual requirements.
• Contract Review: Review project contracts and agreements to understand billing terms, payment schedules, and invoicing requirements.
• Document Verification: Verify supporting documentation, including work completed, stored materials, and contractor invoices.
• Collaboration: Collaborate closely with project managers, contractors, vendors, and internal teams to gather necessary information for pay applications.
• Change Orders: Incorporate approved change orders and scope adjustments into pay applications, reflecting accurate project billing.
• Compliance: Ensure pay applications adhere to industry regulations, accounting standards, and contractual terms.
• Reporting: Prepare payment status reports, project cost summaries, and other financial reports as required by project stakeholders.
• Discrepancy Resolution: Address and resolve discrepancies or issues related to pay applications, collaborating with relevant parties for resolution.
• Data Entry and Accuracy: Accurately input data and financial information into accounting systems and databases.
• Documentation Management: Maintain organized records of pay applications, invoices, and related documentation for audit and compliance purposes.
• Stakeholder Communication: Communicate pay application status, billing inquiries, and related matters to clients and stakeholders professionally and promptly.
• Other duties as assigned.
• Attendance at work during normal business hours.

Knowledge:

• Construction Processes: Understanding of construction project lifecycles, methodologies, and practices, including the phases of planning, design, bidding, construction, and closeout.
• Construction Billing Processes: Understanding of construction billing procedures, pay application cycles, and industry best practices.
• Contractual Agreements: Proficiency in interpreting contract terms, payment schedules, milestones, and billing requirements.
• Accounting Principles: Knowledge of basic accounting principles and financial concepts relevant to pay applications and invoicing.
• Compliance: Understanding of industry regulations, legal requirements, and accounting standards governing construction billing.
• Change Orders: Awareness of change order processes and their impact on pay applications and project billing.
• Financial Software: Utilize accounting and project management software for accurate payment tracking and reporting.

Skills:

• Problem-Solving: Skill in addressing discrepancies, billing issues, and payment-related challenges.
• Organizational Skills: Strong organizational skills to manage multiple pay applications, schedules, and documentation efficiently.
• Financial Reporting: Skill in preparing payment status reports, project cost summaries, and other financial reports.
• Time Management: Ability to manage deadlines, handle multiple tasks, and prioritize workload effectively.
• Attention to Detail: Meticulous attention to detail to accurately process pay applications, verify documentation, and ensure accuracy.
• Documentation Management: Ability to maintain organized and accurate records of pay applications, invoices, and supporting documentation.
• Technical Proficiency: Proficiency in Microsoft Excel, Microsoft Office Suite, and Project Management Software.
• Communication: Effective communication skills, oral and written, to address concerns and inquiries related to pay applications with project teams, contractors, and stakeholders.
• Confidentiality: Ability to maintain discretion and confidentiality.

Preferred Education and Experience:

Education: High school diploma or equivalent (preferred).

Experience: 2+ years of related experience in construction billing, pay applications, or related roles within the construction industry.

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Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.