Administrative Assistant

The pay rate or range for this position is: $30.50 per hour

Job Summary

Flagship Culinary Services helps some of the world’s largest high-tech companies provide high quality dining experiences for their employees, clients and visitors. Our highly qualified staff support our culinary program in preparing tasty and nutritious food, made from scratch, with a strong emphasis on local and organically grown ingredients.
The Vision: Bring the world closer together.

Job Description

Benefits/Perks:

• Monday to Friday; 8:00am - 4:30pm
• Snacks and meals provided during shifts
• Medical, Dental, and Vision Insurance
• 13 paid holidays
• 401K with match
• Vacation and Sick days

Summary/Objective

As a Administrative Assistant for Flagship you will be responsible for maintaining the Chefs calendar and various other admin responsibilities of the  Culinary Operation. You will be responsible for creating signage for the café with each ingredient listed along with allergens symbols if necessary and will be utilizing various applications to perform the task. Knowledge of food allergens and ingredients is important. You will be responsible for communicating with Management on the need and tracking of uniforms and operational supplies. You will also be responsible for inputting and maintenance of employee timekeeping information by processing manual timecards.

Essential Functions*

• Organizing Culinary Operation’s calendar  
• Monitor and organize Management Team’s schedule  
• Creating weekly menu cards with allergens and proper ingredients used for breakfast, lunch and dinner. 
• Meticulous with editing, proof reading and correcting weekly menus to ensure correct spelling, punctuation to distribute to the team. 
• Maintain office inventory & supplies, and alerting the maintenance team to repair  equipment’s to ensure safety. 
• Input & recap data entry of daily meal consumptions by employees and guests. 
• Input and organize order guides in collaboration with the Chefs/Purchaser.
• Assist on creating & maintaining organizational tools and procedures for the team and the operation.
• Record and transcribe meeting proceedings, highlighting essential information, decisions made, and next steps for timely team communication.
• Other duties as assigned.

*NOTE: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks which are illustrative ONLY, and is not a comprehensive listing of all functions and tasks performed or assigned by this position.

Requirements

• Must have and maintain an active management level food handler certification (i.e., ServSafe and/or other local state required certification) and adhere to local food handlers’ requirements
• Must possess a strong understanding and knowledge of food and allergens.
• Must possess a strong understanding and knowledge of food and corporate kitchens 

Knowledge and Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required. In addition, the individual must lead by example with punctuality with good attendance and reliability.

• Proficient in MS Office (Excel, Word Document and Publisher) and G suite (Google Sheets, Google Docs, Calendar, etc) .
• Ability to work under pressure and adjust to diverse working environment  
• Prioritizing multi assignments with time sensitivity.  
• Food knowledge/ understanding of industry terms and products 

Education and Work Experience

High school diploma. 1+ years of industry related experience.

Work Environment

The work environment includes the following large kitchen environment elements and exposures:

Fast paced kitchen, in which interruptions are considered normal. Fast paced office environment. Long periods of sitting. Sharing workspace with others. Moderate to high noise level. Slippery/uneven surfaces may be encountered.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Constantly operates a computer and other office productivity machinery (i.e., copy machine, and computer printer) Regularly communicates and must be able to exchange accurate information Regularly communicates to exchange information via written, auditory, and oral communication Occasionally ascends/descends stairs Walks moderately throughout the day Regularly sit and stand from chair Regularly walk, bend, stoop, standing, use hands to finger, handle or feel, and reach with hands and arms, climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell Some heavy lifting up to 40 lbs. Specific vision abilities required by this position include close vision for safe navigation of work area and use of equipment Standing, walking, bending/twisting, and balance are all required to perform job task Possible sitting to perform desk work such as typing; up to 7 hours a day Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Under the Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. 

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

Americans with Disabilities Act

Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!