Executive Assistant

Position responsibilities:

• Provide high-level administrative support to several firm executives (Chief Operating Officer, Chief Financial Officer, and Chief Strategy Officer), working independently and proactively managing workloads and project timelines. 
• Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agendas and pre-meeting materials.  
• Handle professionally sensitive and confidential business matters and assist with special projects. 
• Coordinate travel arrangements, including transportation, lodging, itinerary planning, and expense reports. 
• Act as a liaison between the executives and other departments, clients, and external stakeholders.  
• Assist with keeping track of projects and the teams’ performance metrics. Work with finance leadership on project updates, milestones, and new initiatives. Meet with staff or project teams, return communications, and relay instructions on behalf of the CFO. 
• Establish and maintain a rapport with internal clients and vendors. 
• Assist with event coordination and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging catering/food service, hotel accommodations, and ground transportation. 
• Work closely with other administrative assistants to complete all projects. 
• Prepare expense reports, manage email, and utilize critical thinking to solve problems.  
• Welcome guests and clients (in-person or on the telephone) and answer or direct inquiries. 
• Manage special projects as assigned by the executives. 
• Collaborate frequently with the Executive Assistant to the firm’s CEO. 

Qualifications:

• Minimum of five years of executive-level administrative support experience, preferably within a professional services firm. 
• Bachelor’s degree from an accredited college/university or equivalent work experience. 
• Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with ClickUp.  
• Ability to work a flexible schedule and overtime as needed and to be in the Atlanta office approximately 4 days per week. 
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines. 
• Strong attention to detail and accuracy. 
• Professional demeanor and strong interpersonal skills. 
• Able to consistently demonstrate high quality in work and relationships. 
• Proactive and able to anticipate the needs of the executives. 
• Ability to adapt to changing priorities. 
• Ability to work independently and as part of a team. 
• Ability to work in a fast-paced environment. 
• Ability to maintain a high level of professionalism at all times.