Responsibilities

• Provide administrative support to the Managing Director and Partner, including but not limited to:
• Proactively handle heavy day-to-day calendar management, keeping them informed, prepared, and on time for meetings
• Coordinate and organize internal and external meetings, including setting up meeting rooms, arranging catering, and preparing meeting materials
• Manage information flow and field requests in a timely and accurate manner while maintaining awareness of shifting priorities and complex schedules; understanding of business context to juggle priorities, and plan ahead
• Screening incoming requests, assignments, and correspondence to route, respond, or flag accordingly.
• Prepare and reconcile expense reports using Concur, and assist in entering billable client hours into Dynamics, our internal CRM, for assigned team members
• Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings, as needed
• Work closely with IT and Office Support to troubleshoot any technology (computer, printer, cell phone, etc.) or miscellaneous issues as needs arise
• Manage personal administrative duties such as booking travel, scheduling appointments, and other tasks for the Managing Director and Partner which will account for approximately 15% of workload
• Additional duties as assigned

Provide administrative support to the CPA Practice as assigned, including but not limited to:

• Support the Practice Operations team in special projects and initiatives, as needed
• Provide coverage for other administrative staff, if/when needed
• Assist with development of PowerPoint presentations and other collateral materials, as needed
• Assist with background research for current and potential clients, monitoring events in the news and media pertinent to our business, as needed
• May assist with team social event planning, such as team lunches, outings, etc.
• Additional duties as assigned

Qualifications

• A minimum of 2 - 3 years of administrative experience supporting a team and/or senior level executive(s)
• Strong attention to organizational and project management skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Excellent written and verbal communication skills 
• Reliable and responsive, with the ability to work quickly and efficiently both independently and as part of a team  
• Ability to operate within an environment of ambiguity; to problem solve “on your feet”
• Ability to build rapport and work across functional teams.
• Flexible, with the ability to remain calm and professional under pressure with a positive, solutions-first approach, and team-player attitude
• Ability to handle and protect confidential information with the highest level of discretion.
• High proficiency with Microsoft Office suite of applications
• Strong interest in social and traditional news media, politics, advocacy is a plus
• Bachelor’s degree or equivalent combination of education and experience