Job Posting Title

Unclaimed Property Administrative Operations Specialist

Agency

740 STATE TREASURER

Supervisory Organization

Office of the State Treasurer

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Starting Monthly Salary Range: $3,583.34 - $4,583.34
Starting Annual Salary Range: $43,000.08 - $55,000.08

Job Description

About The Job:

The Oklahoma State Treasurer (OST) is seeking an individual with demonstrated program reconciliation experience. This position requires a detail-oriented and hard-working individual to fill the role of Unclaimed Property Administrative Operations Specialist.

This position initiates correspondence, develops and maintains files, manages information using data processing equipment, sorts, files, maintains records, answers phone, conducts various inventories, reconciles reports, and other duties assigned within the Unclaimed Property (UP) Division of the Office of State Treasurer. This position is located on the lower level of the Commerce Center, 9520 N. May Avenue, in Oklahoma City.

General Function: 

Serves as Safe Deposit Box (SDB) and vault custodian, and Oklahoma Corporation Commission (OCC) holder report specialist. Work is guided by a wide variety of Federal and State rules and regulations. Duties are performed with a considerable degree of independence, with administrative direction from the UP Operations Manager, UP Assistant Director, and UP Director.

This position is responsible for the custody of safe deposit box contents and other physical unclaimed property that is deemed valuable in nature. This position will prepare the SDB contents for auction and follow audit procedures as related to the sale of SDB contents.  Additionally, this position is responsible for the monthly, quarterly, 5-year, and 10-year OCC invoicing and report reconciliations

Benefits:

State employees enjoy a comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents, retirement savings plan, 11 paid holidays, and longevity payments. Employees are provided a benefit allowance to spend towards their benefits. Employees earn 15 days of vacation and 15 days of sick leave in the first year of employment.

Physical Demands and Work Environment:

Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to communicate, lift boxes or other items weighing 50lbs. or less, move about inside the office, make 10-key entries, and utilize a keyboard. This position routinely requires long periods of remaining in a stationary position and daily use of a computer, computer software, and a desk phone.

Essential Functions:

The functions of this job include but are not limited to:

• Performs increasingly complex and high-level office examinations of SDB holder reports, reports submitted by holders of official depositories records and documents for their compliance with laws and regulations.
• Safe Deposit Box custodian, responsible for inventory and control of vault contents, and auctions for the sale of SDB contents.
• Works with professional service providers, official depositors, outside auditors and appraisers to ensure that unclaimed property is accurately reported to benefit claimants and the State of Oklahoma.
• As required, submits reconciled SDB and OCC holder data to external entities and holders.
• Works with Management to review and reconcile SDB and OCC reports.
• Prepares periodic reconciliation reports for submission to the Oklahoma Corporation Commission (OCC). Resolves disparities with OCC and official depository questions.
• Determine work priorities and ensure proper completion of work assignments.
• Maintains records and submits oral and written reports.
• Performs other related duties as assigned.

Complexity of Knowledge, Skills, and Abilities:

Knowledge of

• Correspondence procedures and policies.
• Agency policies and procedures.
• Developing confidential or complex files.
• Crystal reports.
• Advanced Excel Spreadsheet experience.
• Federal and state laws and regulations relating to unclaimed property SDB and OCC.

Skills in

• Analytics, finding source issues, taking corrective actions.
• Data entry.
• Intermediate or higher proficiency in Microsoft Office Suite products.
• Using software reports to generate data.
• Expressing ideas clearly and concisely, both orally and in writing.
• Maintaining a professional demeanor in all situations.
• Various data platforms, spreadsheets, fact-finding, data analysis, and information flow.

Ability to

• Use good judgment and critical thinking to analyze data to identify trends and anomalies, read, interpret, and apply various rules and regulations.
• Demonstrate strong skills in analytics, problem solving, and time management.
• Working directly with the SDB and OCC holders to initiate or resolve issues.
• Establish and maintain effective working relationships with staff, and the public.
• Organize and present facts and opinions clearly and concisely.
• Simultaneously coordinate and track multiple projects..
• Demonstrate ethical behavior, support the agency mission, vision, standards, policies, procedures, confidentiality standards, and work effectively in a team environment with moderate oversight.

Education and Experience Requirements: 

Requirements at this level consist of

• Minimum of a bachelor’s degree in business administration, public administration, management; or a degree in a closely related field; or considerable relevant experience.
• Must possess a minimum of two (2) years of clerical and data entry experience.
• Must possess strong analytical, communication, and project management skills.
• Candidates possessing experience with PeopleSoft, Workday, Crystal Reports, and Avenu software are preferred.

Special Requirements:

• Core working hours are Monday through Friday, 8:00 am to 5:00 pm. This position requires in-office presence.
• This position is at-will and does not currently offer tele-work however, limited flex-time opportunities are available.

Additional Requirements:

• If education, certification, or licensure is required to meet qualifications, applicants must provide documentation with application. 
• All applicants must be legally authorized to work in the United States without visa sponsorship and are subject to a background check.
• All applicants will be subject to a criminal background check and may be subject to an authorized credit check at agency discretion.
• This job description is not designed to cover nor contain a comprehensive listing of activities, duties or responsibilities that are required of the applicant selected for this job.  Duties, responsibilities, and activities may change at any time with or without notice based upon agency and division needs.

The Office of the State Treasurer is an Equal Opportunity Employer.

www.ok.gov/treasurer

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.