Fleet Manager

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

The Role:

The Fleet Operations Manager (m/f/d) DACH, Turkey – is part of a global team with oversight of the company’s company car program, an enabler to the BMS commercial organization and key benefit to eligible BMS employees.

The Fleet Operations Manager (m/f/d) DACH, Turkey is responsible for the management of Fleet Operations and all activities regarding company cars in Germany, Austria, Switzerland and Turkey.

She/He/They will also be responsible for all the reporting and analytics on fleet, identify potential cost reduction opportunities, process improvements, project management and will coordinate and manage external suppliers in the daily operational activities.

The role will involve close coordination with Fleet global category leaders and key program partners across BMS (Finance, HR, Safety, Sustainability).

This role will report directly to the Senior Manager Fleet Operations EMEA.

This position has a strong emphasis on analytics and operational excellence.

Key Responsibilities:

Fleet Operations Management

• Contributing to company initiatives: cost reduction initiatives, EV by 2040, eligibility /policy guidelines.
• Writes and reviews local policies, identifies opportunities for process improvements and simplification based on needs, feedback from the markets, analytics and trends, BMS goals.
• Examines external market trends for new opportunities and leads the integration of any new fleet suppliers, working closely with Global Procurement Operations Team and Legal.
• Reviews suppliers’ contracts from a business perspective and coordinates the negotiation for better operational support.
• Collaborate with cross-functional teams to ensure data consistency and resolve discrepancies.
• Handles the invoices paying process for all Fleet vendors. This includes creating POs, checking and correcting any billing issues by working with outside 3rd parties, Finance, and 3rd party vendors to ensure timely and accurate invoice processing.
• Builds the Car List to meet employees’ needs, safety and environment goals, and budget requirements. Makes sure that the Car List is aligned with external benchmark to maintain BMS attractive in the external market and for internal employees.
• Identifies potential opportunities for cost reduction and savings, creates business cases for relevant stakeholders in order to implement new and more efficient internal procedures.
• Leads key projects related to new environment requirements, including procedure implementation and change management processes.
• Supports relevant stakeholders on initiatives that support BMS goals and objectives

Reports and Analytics

• Assists in development and maintenance of global departmental scorecards and KPIs.
• Submits annual Fleet budget forecasts and quarterly budget projections.
• Produces Fleet reporting and supporting documentation to HR, Total Reward, Finance, Procurement, Sales, and upper management as needed, while exercising discretion and judgment.
• Creates and runs various weekly and monthly management reports and ad-hoc queries for relevant stakeholders (PS, EHS, Finance Accounting team, etc).
• Performs quarterly and annual business reviews of Fleet Providers, including but not limited to vehicle maintenance, insurance management, miscellaneous services, leasing costs, interest and depreciation rates.
• Provides support to the drivers on local law and taxations requirements on topics related to company cars.

Operational Management

• First contact with internal stakeholders (General Management / HR / Total Reward / Finance / Procurement / Legal / EHS / Public Affairs….) for all questions regarding car fleet management.
• Work Councils: Maintaining a good relationship with work councils is essential. Fleet Manager act as a liaison, ensuring that fleet operations align with employee interests and regulatory requirements according to Company Fleet strategy. This helps in fostering a collaborative environment, addressing employee concerns, and implementing changes smoothly.
• Manages and coordinates external suppliers/partners activity to ensure that BMS employees and vehicles receive adequate support daily.
• Acts as an escalation point for the Fleet Management Company and/or Lessor selected for day-to-day operational Fleet questions.
• Manages the fleet inbox – day to day management of BMS vehicles.
• Partner with category leads to identify and implement best practices for category management, such as mobility solutions and automated toll tags.
• Address feedback from internal users/customers to continually improve processes.
• Evaluates and makes decisions on maintenance and accident repairs that are outside standard parameters, which requires independent judgment be exercised
• Facilitates the annual issuance of insurance cards
• Checks drivers’ behaviors according to local policies, and reports violations to the relevant stakeholders (Managers, HR, etc.)
• Coordinates car operations for new hires, terminations, and transfers
• Works closely with EHS on Safety Driving training program and the medical exception requests
• Manages and coordinates external vendors in operational activities connected to Fine Management, Tolls and Parking, movements of cars, pool cars reassignment, car contract terms readjustments, accident management and reporting.
• Examines external market mobility trends, employees’ need for mobility (especially in the home-office journey), local governments proposals and attraction and retention policies opportunities for BMS.
• Work closely with relevant stakeholders (Total Reward / Compensation and benefits, HR, Finance…) in order to lead the implementation of new local projects related to employees’ mobility.
• Submit any local law requirements to the relevant entities.

Supplier Performance and Relationship Management Support

• Analyze market trends, supplier performance, and cost-saving opportunities.
• Participate in certain supplier management activities involving key preferred suppliers, developing/assessing metrics for supplier performance.
• Analyze contracts to generate insights for leadership, empowering Supplier Relationship management efforts with preferred global suppliers.
• For escalated issues (e.g., with respect to quality/performance), support category leads with the analytics required to solve root cause issues.

Qualifications & Experience:

Minimum Requirements

• Educational degree: Bachelor of Science/Bachelor of Arts
• Fluent in German and English
• Minimum of 5 years of relevant business experience
• Minimum of 2-4 years of multi-disciplined Fleet experience, or related category domain experience or relevant experience (e.g. Procurement / Finance / HR)
• Proven experience creating spend analysis reports, leveraging industry standard data analytical & visualization tools
• Experience with working in an enabling services role, preferably in a global context
• Experience working cross-functionally and interfacing across multiple levels of an organization
• Procurement process knowledge, contract management, financial analysis, market analysis, supplier analysis, supplier diversity, supplier management, technology utilization, strategic planning and integrated supply chain experience

Preferred Qualifications

• Educational degree: Master of Science/Master of Arts
• Professional certifications (e.g. CPM, CPIM).
• 1-2 years Pharmaceutical Fleet / Procurement experience
• Membership in Professional Associations, e.g. ISM
• Fleet (and/or Travel and Meetings) Category expertise

Based on your function, department or individual position, you will have the opportunity to discuss with your Manager the option to work remotely up to 50% of the time, over a two-week period, with the flexibility to choose the days that align with your collaboration needs.

#LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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