Senior Executive Assistant

Senior Executive Assistant to the Chief Sales Officer

About the Role:

Xometry is seeking a highly intelligent and resourceful Senior Executive Assistant to support the Chief Sales Officer (CSO). This role requires a proactive individual with exceptional organizational, communication, and problem-solving skills. The ideal candidate will be a true partner to the CSO, anticipating needs, managing complex schedules, and driving projects forward with minimal supervision.

This role requires a presence in our Rockville, MD office 4 days per week. While we value in-person collaboration, we also offer flexibility for holiday weeks, school breaks, special circumstances, and when the CSO is traveling.

Responsibilities:

• Calendar Management: Expertly manage the CSO's & CMO’s calendar in a fast-paced environment, prioritizing meetings, resolving conflicts, and ensuring seamless communication with all parties.
• Travel & Logistics: Coordinate complex travel arrangements, including flights, accommodations, and itineraries for the CSO & CMO’s and team members.
• Communication: Draft and respond to emails on behalf of Executives, maintaining a professional and consistent tone.
• Project Management: Take ownership of projects assigned by the Executives, driving them forward with minimal supervision and ensuring timely completion.
• Research & Analysis: Conduct in-depth research and analysis on various topics as requested by the CSO.
• Expense Management: Manage expenses for the CSO and other executives using Expensify.
• Administrative Support: Provide general administrative support, including preparing reports, presentations.
• Team Support: Provide backup support to other teams as needed, including CEO and CEO’s EA.
• Facilities Assistance: Assist with office tasks, conference room bookings, visitor reception, and catering.

Qualifications:

• Intelligence and Critical Thinking: Demonstrated high IQ and exceptional critical thinking skills with the ability to analyze information, identify problems, and develop effective solutions.
• Proactive Problem-Solver: A self-starter with a bias for action who anticipates needs, thrives in a fast-paced environment, and takes initiative to resolve issues quickly and effectively before they escalate.
• Exceptional Communication: Excellent written and verbal communication skills with the ability to interact effectively with individuals at all levels.
• Organization and Time Management: Highly organized with strong time management skills and the ability to prioritize effectively in a fast-paced environment.
• Discretion and Confidentiality: Unwavering commitment to maintaining confidentiality and exercising discretion in handling sensitive information.
• Technical Proficiency: Proficient in Google Suite, Microsoft Suite, Zoom, Slack, and other relevant software.
• Experience: 5+ years of experience as an Executive Assistant in a corporate environment, supporting C-level executives.
• Education: Bachelor's degree preferred.

Benefits:

• Competitive salary and benefits package.
• Opportunity to work in a fast-growing, dynamic company.
• Be a key partner to a C-level executive and contribute to the success of a high-performing team.

If you are a highly motivated and intelligent individual with a passion for supporting executive leadership, we encourage you to apply!

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