Description

The Accounts Receivable Specialist supports timely and accurate cash flow by managing customer billing, collections, and account reconciliation while partnering with internal teams to resolve issues and reduce past-due balances. This onsite role requires strong attention to detail, solid systems and spreadsheet skills, and the ability to work effectively with both customers and internal management.

Responsibilities for this role include:

• Manage the full accounts receivable cycle, including invoicing, cash application, collections, and account reconciliations.
• Prepare and file pre-lien notices in compliance with state regulations and project timelines.
• Partner with department managers to review AR aging, prioritize overdue balances, and proactively follow up on past-due accounts to reduce DSO.
• Apply and reconcile customer payments and resolve short pays or billing discrepancies.
• Maintain retainage, lien waivers, and other construction-related billing documentation as required.
• Respond to customer billing inquiries and collaborate with internal teams to resolve issues.
• Support month-end close activities, including AR reconciliations and reporting.

Requirements

What you'll need to be successful in this role:

2+ years of accounts receivable experience.
Strong spreadsheet skills and comfort working with large data sets.
ERP experience required; NetSuite preferred.
Construction or field service industry experience preferred, especially progress billing and retainage.
Strong attention to detail, organization, and follow-through.
Clear communication skills for customer and internal interactions.
Ability to work onsite in Salt Lake City; no remote or hybrid opportunities.

Why you'll love working with us:

Competitive pay based on experience
Medical, dental, and vision insurance options
401K retirement plan
Paid time off
$50K company-paid life insurance
Work with a collaborative, high-performing team

About Us

State Fire is a well-established fire protection company providing inspection, installation, and service of life safety systems across multiple markets. This role supports the organization by ensuring accurate, timely accounts receivable processes and strong billing controls that contribute to healthy cash flow and operational effectiveness.

State Fire participates in E-Verify