Property Management Accounts Payable Support Specialist

Primary Purpose of Position:

Coordinate accounts payable and financial accounting services for the assigned portfolio.

Essential Functions:

Accounting Operations

• Process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets. 

• Process new recurring vouchers and oversee existing ones 

• Perform invoice processing duties for the Property Management Office in a timely manner to avoid budget variances. 

• Review Angus billable service schedules and assist with client billings when needed Responsible for diligently reviewing invoices and proactively reaching out to vendors to review and escalating questionable or inaccurate billings to the vendor in partnership with Property Management Coordinator.

• Manage new vendor onboarding and setup. 

• Review Nexus application for vendor billings, identify, research and resolve any incorrect billings. Act as a resource responding in a timely manner to any internal and/or external inquiries.

• Process/review employee reimbursement requests. 

• Assist with the oversight of US Bank Visa account(s). Ensure proper coding by team members, review approvals and monitor final processing.

• Act as liaison between Property Managers and Property Accountants during quarterly close activities and the preparation of assigned accruals.

• Utilize corporate tools and practices to streamline AP processing and increase overall efficiency.

• Provide high quality customer service to vendors and BXP employees.

• Participate in the timely completion of the assigned portions of the annual operating budgets and related documents.

• Track performance of various providers including café financial performance, snow contract accumulation.

General

• Ensure compliance of Corporate policies and procedures as they relate to both accounts payable and accounts receivable administration.

• Provide support to Property Managers by producing, modifying and/or distributing various internal forms, spreadsheets, and miscellaneous deliverables.

Region/Building Specific Functions:

• Perform other duties and special projects as assigned.

Requirements and Qualifications:

• High school diploma or equivalent educational certificate required; BA/BS Degree preferred.

• Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required.

• Experience in Accounts Payable preferred.

• Experience with an Accounts Payable Automation Software preferred. 

• Related business/industry experience desirable.

• Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.

• Demonstrated ability to determine needs and achieve results without close supervision.

• Demonstrated ability to take initiative and lead projects.

• Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.

• Ability to work under pressure and within time constraints.

• Superior verbal and written communication skills.

• Excellent analytical skills.

• Excellent attention to detail.

• Ability to work independently and also as part of a team.

• Exhibit and champion excellence in work and willingness to embrace change.

• Flexibility with work schedule to include working overtime on a periodic basis.

• Proficiency with Microsoft Office Applications.

Physical Requirements:

• Involves work of a general office nature usually performed sitting such as operation of a computer.

• Involves work of a general office nature usually performed standing such as operation of a multi-function printer.

• Involves movement between departments, and buildings to facilitate work.

• Vision abilities allowing reading of printed materials, graphics, and computer displays.

Internal and External Contacts:

Property Management AP Support Specialist regularly interfaces with various Boston Properties vendors/contractors, personnel, tenants, and consultants.

Reporting Structure:

• This position reports to the senior most property manager in the assigned portfolio who provides daily supervision, guidance, and coordinates, evaluates and monitors work performance on a periodic basis.

• This position also supports and receives work assignments from the Property Management Team in assigned portfolio.

Salary Range:

$63,300 - $82,000.  BXP offers a competitive total rewards package including base salary and annual discretionary bonus.  The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors.  Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more.  

BXP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, religion, age, national origin, disability, marital status, protected veteran status, genetic information or any other legally protected characteristic.