C-Suite Executive Assistant

Staff Assistant - DE08BE

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

Are you looking for a unique opportunity to support The Hartford’s Technology & Operations organization?

Explore our C-Suite Executive Assistant role supporting the EVP & Chief Information & Operations Officer based in our Hartford, CT Home Office! In this role, you will support the large, complex Technology & Operations organization and make an impact that helps us deliver differentiated technology and data solutions to our customers and employees aligning with our ambitious technology and growth agenda.

Key Responsibilities:

• Executive Calendar Management: Organize and manage complex calendars and schedules for the EVP & Chief Information & Operations Officer, including meeting set-up, invitations, room reservations, technology, and meeting materials. Use decision-making skills to resolve potential schedule conflicts.
• Strategic Planning Support & Projects: Assist in the development and execution of strategic initiatives by providing research, analysis and administrative support.  Complete other ad hoc duties or special projects as requested, such as executive onboarding and coordinating office moves
• Executive Communication: Prepares and coordinates materials for meetings of significance (i.e. externa/internal  presentations, Board Meetings, etc.). Communicate on behalf of management to all levels of staff, providing effective and accurate updates, presentations, and announcements within and outside the organization leveraging the most efficient and effective technologies.
• Stakeholder Coordination: Partner with various stakeholders and executive admin staff for the ELT and business leaders to gather data, understand timelines, and coordinate deliverables.
• Operational Efficiency:  Establish management and leader routines; track key initiatives and deadlines for the leader and executive team, ensuring follow-through and timely execution.
• Large-scale Event Planning: Oversee large-scale event planning, including venue selection, attendee lists, invitations, agendas, catering, and expenses.
• Travel and Expense Management: Manage domestic and international travel and expenses, including booking travel arrangements, itineraries/logistics, and processing expense reports.
• Standards Development and Leadership: Develop standards and best practices for other administrative staff within Technology & Operations and serve as a leader and role model within that administrative community
• Reporting, Presentation & Document Management:  Create and edit presentations, agendas, spreadsheets and reports; Assist in maintaining distribution lists, organizational charts, and other team-related documents.
• Confidentiality and Discretion: Use discretion, confidentiality, and sound judgment to handle C-Level matters.  Requires detailed knowledge of Tech & Ops organization as well as company policies and standards.
• Technology: Expertly utilizes Microsoft Office, Workday, ARIBA, 365 and other key technologies and systems; acts as the point of contact and resource for other users.
• Delegation and Approval: Act as the primary delegate for approving transactions and other related team matters.
• Relationship Building: Build great rapport and relationships with functional partners, including the Senior Leadership Team, Finance, Human Resources and the administrative assistant community.

Skills & Qualifications:

• 10+ years of corporate setting administrative support experience in a high-visibility environment with tact and diplomacy
• 5 + years of experience successfully supporting a C-Level executive in a large corporate environment, experience supporting Technology executives highly preferred
• Bachelors degree preferred
• Ability to support multiple competing priorities and end-to-end planning for timely delivery of key deliverables to CEO, ELT, and/or the board of directors
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Demonstrated ability to produce high-quality work with attention to detail, data integrity, and accuracy
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly
• Strong written and verbal communication and proof-reading skills
• Highly resourceful team-player; also able to be effective working independently
• Demonstrated proactive approach to problem-solving with strong decision-making capability and excellent judgment; able to maintain composure and a high degree of professionalism at all times.
• Experience working with sensitive and confidential topics
• Flexible hours as dictated by the needs of the business for projects and meetings

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

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