ESSENTIAL JOB FUNCTION & RESPONSIBILITIES

• Perform data entry, scan documents, review packing slips, cross reference POs and shipping documents as well as vital throughput duties 
• Process material receipts, dispatches and manage sales orders in our ERP system 
• Manage and collate material certifications provided by supplier partners 
• Work with extensive, Excel-based BOMs to create order entry and order purchasing documents 
• Communicate on a regular basis with internal stakeholders including, but not limited to, Engineering, Purchasing, Project Management and Field Services 
• Create stock codes and manage standard costs in our ERP system 
• Maintain spreadsheets with all project information and material dates so that other team members may access that information at any point in time and be confident of its accuracy 
• Manage and move rapidly between multiple projects with superior accuracy 
• Prepare and modify documents including correspondence, reports, drafts, memos, proposals, and emails 

REQUIRED QUALIFICATIONS

• Business education or relevant administrative experience required 
• 2+ years of hands on administrative support experience 
• Proficiency in MS Word, MS Excel and MS Outlook 
• Comfortable with calculations and basic conversions 
• High level of integrity and attention to detail 
• Excellent communicationi skills – written and verbal 
• Relationship building approach and strong customer service skills 
• Ability to priortize projects and strong problem-solving skills 
• Solid interpersonal skils (team player) 
• Bachelor’s Degree Preferred 

PHYSICAL DEMANDS

• Stationary Position: frequently remains stationary up to 90% of the time and sitting up to 8 hours in a day 
• Move/Traverse: infrequently bend, stand, stoop and/or walk 
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds 
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with employees, coworkers, and all personnel matters; must be able to exchange accurate information in these situations 
• Sight: frequent use of sight to detect images on computer, office documents, and office objects near and far 
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors 
• Travel: up to 5% as needed 

WORK ENVIRONMENT

• Regular professional, office business setting 
• Noise level ranges from low to moderate (if in office setting) 
• Noise level ranges from moderate to high (if on construction worksite)