Construction & Development Project Administrator

At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next.

Job Title:

Construction & Development Project Administrator

Company:

Prologis

Project Administrator - Entitlements  | Location: Inland Empire, CA or San Francisco, CA

A day in the life

As the Department Administrative Assistant, you will support the Entitlement team in California. You’ll be the hub of the Entitlement team’s business operations and the conductor who keeps them on track and on schedule. This is a newly created position and great opportunity for a candidate who thrives in a fast-paced, customer-centric environment, where they’ll balance multiple priorities and respond to internal and external customer needs.

Key Responsibilities Include:

• Coordinate all relevant project information, prepare and enter into systems all contracts, addendums and change orders for projects, process for party signatures, and ongoing monitoring projects and coordination of acquisition projects into PeopleSoft.
• Review and process invoices for payment.
• Coordinate meetings and special events with internal and external stakeholders, prepare documents and agenda items, keep notes, and helping with day-of preparation and take-down as needed.
• Conduct database maintenance for team shared systems, troubleshooting with vendors and users as needed.
• Maintain project filing, ensuring that contracts, invoices, reports, and all other required documents are being uploaded and maintained.
• Review and maintain consultant insurance files and solicit updates as required before payment.
• Cost control – Ensure costs are coded correctly and are in line with the said Contract – including communicating with consultants to understand appropriate costing and coordinating with the Entitlement Managers.
• Prepare reports, monthly accruals and budget to actual based on contracted costs.
• Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for all Entitlements functions in California.
• Project lead for Department initiatives revolving around new administrative process and methods.
• Willingness to pitch-in and take on new projects as requested.

Building blocks for success:

Required:

• 3+ years of relevant experience
• Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce
• Must be a team player that is proactive and takes initiative
• Excellent multi-tasking skills with the ability to meet tight deadlines
• Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues handling sensitive and confidential matters and documentation
• Excellent communication skills, both written and verbal
• Detail-oriented with strong planning, accuracy, organizational and time-management skills
• Ability to work well under pressure; can easily adapt to change
• Execute responsibilities with a sense of urgency and follow-through.
• Ability to carry out specific oral and written instructions from several different members of the environmental and legal teams.
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.

Preferred:

• Experience in Commercial Real Estate
• High school diploma or general education degree (GED); and related experience and/or training
• People Soft financials, Salesforce and Adobe Professional

Hiring Salary Range: $ $72,000 - $99,000 ($34.62/hr. - $47.60/hr.) Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

#LI-AN1

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time. 

All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:

Full time

Location:

Ontario, California

Additional Locations:

San Francisco, California