Retail Marketing Project Coordinator

Aroma360 is a boutique Scent Marketing and Branding company that specializes in providing the highest-quality essential oil-based scenting solutions to businesses and individuals all around the world. As the only full-service scent company, Aroma360 guides clients from concept and development to strategic implementation while priding themselves on exceptional customer service every step of the way. Aroma360 is continuously raising the bar for healthy scenting solutions in the industry!


We are looking for a Junior Retail Marketing Coordinator with a passion for retail marketing and project management to join our dynamic team in Miami, Wynwood. This entry-level role will involve supporting the planning, coordination, and execution of marketing projects and retail-focused campaigns. The ideal candidate will have some project management experience in a retail environment, strong organizational skills, and an ability to manage multiple tasks in a fast-paced, retail-driven setting.

**THIS ROLE IS ONSITE IN WYNWOOD, MIAMI MON-FRI 9AM-6PM

Responsibilities:
Project Management for Retail Initiatives:

• Assist in the coordination and management of retail marketing projects, from concept through execution.
• Help create detailed project timelines, budgets, and action plans for retail campaigns, ensuring all milestones are met.
• Collaborate with cross-functional teams (e.g., store operations, design, logistics) to ensure seamless execution of retail-specific marketing campaigns and promotions.
• Track project progress and resolve any issues to ensure timely delivery of all retail-related projects.

Retail Marketing Campaign Execution:

• Support the execution of retail-focused marketing initiatives, including in-store promotions, seasonal campaigns, and new product launches. Directory Submissions and Syndication of Content.

• Assist in coordinating retail-specific content, such as signage, point-of-sale materials, and digital assets for omnichannel marketing (social media, email, website).

• Help manage inventory and distribution of marketing materials for retail locations, ensuring all stores receive timely updates.

Stakeholder Communication & Vendor Management:

• Act as a point of contact for store teams, vendors, mall marketing teams and operations, and other stakeholders, ensuring clear communication throughout the project lifecycle.
• Coordinate with external vendors, designers, and third-party agencies to procure materials and services for retail campaigns.
• Manage Google Business Profiles for the retail stores and posting on social media sites on malls
• Assist in tracking project management performance across retail marketing members and stores to dos
• Contribute to the development of post-campaign reports and assist in identifying opportunities for optimization in future retail initiatives.

Event & Promotion Coordination:

• Help plan and coordinate in-store events, product demonstrations, and special retail promotions.
• Support the creation and execution of promotional materials and offers designed to drive foot traffic and sales

Administrative Support:

• Provide general administrative support for marketing projects, including scheduling meetings, organizing project documentation, and maintaining project timelines.
• Ensure proper documentation for all retail task

Skills & Qualifications:

• Bachelor’s degree in Marketing, Business, Retail Management, or related field (or equivalent work experience).
• Previous experience in a retail environment is strongly preferred.
• Experience in project management (including internships or part-time roles) or coordinating marketing campaigns in a retail setting is a plus.:
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with project management tools (e.g., Asana,).
• Basic understanding of retail marketing strategies
• Knowledge of retail marketing and project management is a plus.
• Excellent organizational and time management skills, with the ability to manage multiple projects in a fast-paced environment.
• Strong communication skills, both verbal and written, with the ability to interact effectively with internal teams and external stakeholders.
• Detail-oriented with a proactive approach to solving problems and overcoming obstacles.
• Ability to work independently and as part of a collaborative team.

Joining our team comes with a range of exciting benefits to support your health, well-being, and professional growth, including:

• Health coverage, including dental and vision insurance
• Life insurance
• PTO
• 401K
• Employee discount on our products and services.
• Fun and exciting company events.

Our organization is an equal opportunity employer and does not discriminate against any candidate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other legally protected characteristics. We are committed to promoting diversity, equity, and inclusion in our workplace and welcome candidates from all backgrounds to apply for any open positions.