About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.  

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Under direct supervision responsible for providing administrative support to leadership, business strategy team and partners in the business unit. May be entry level position with opportunity to develop professionally.

Major Duties:

• Provides administrative support to leadership and partners in the business unit 
• Creates and reviews documents, communications, spreadsheets and/or presentations 
• Maintains and organizes paper and electronic files.  Ensures confidentiality
• Coordinates and confirms travel arrangements for executives
• Prepares, reconciles, and submits expense reports in a timely manner
• Executive calendar and time management
• Schedules and supports logistics for internal and off-site meetings, conferences, speaking/media engagements, and events 
• Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• Maintains and refines internal processes, tracks deadlines
• May greet or assist clients and/or vendors 
• Responsible for identifying and resolving problems within established guidelines
• Expected to use initiative and refer complex problems to supervisors/experts
• Works effectively as a team member but also independently

Knowledge:

Good oral and written communication skills are required

Basic Functional / Industry Knowledge is preferred

Collaborative and analytical problem solving skills are required

Technical skills / systems knowledge (e.g. Microsoft Office, Concur, Coupa) is preferred

Ability to prioritize and multitask

Attention to detail

Experience:

Previous executive and business unit administrative supportive experience or completion of professional administrative support training is required.

Salary Range:

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Working with Us: 

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater 

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected].

 
We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.