Business Unit Administrator

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.  

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Business Unit Administrator

We are looking for a Business Unit Administrator to partner with the Seattle market leadership in supporting a growing and vibrant wealth management business. You will work alongside the Sr Managing Director providing daily support and advice in a fast moving and energetic business.

The Business Unit Administrator will be a main point of contact for clients and visitors, ensuring professional and efficient interactions. This role is key to maintaining an organized office environment and supporting our Seattle leadership with administrative tasks.

You will provide advice around calendar scheduling, and the most efficient use of time. In addition, interface with clients, board members, key executives, and all levels of employees providing the best experience and appropriate discretion while doing so, based in the Seattle, WA office. 

The key responsibilities of the role include:

• Handle incoming phone calls, handle incoming/outgoing mail, deliveries, and office supply inventory.
• Perform general administrative duties: document preparation, filing, and data entry.
• Manage conference room schedules, appointments, and meeting logistics.
• Maintain office calendar, coordinate meetings, and manage catering and parking for visitors.
• Support Partners with travel arrangements, expense tracking, and onboarding tasks.
• Partnership to deliver the highest quality interactions through events and meetings. This includes board meetings, leadership offsites, planning sessions, visits from executives, and client gatherings.
• Meeting planning and travel arrangements and overall optimization of the office, this includes management of a fluid and dynamic calendar and prioritizing meetings and travel as well as proactive advance scheduling of key meetings. 
• Act as a strategic partner, helping advise and prioritize competing tasks and high-priority items.
• Process and review expense reports.
• Under direct supervision, as needed, you will also provide transaction-based service to Wealth Management clients, interacting in person, via telephone and email to respond to inquiries and execute various administrative and operational activities related to clients, products, and services.

Qualifications

The successful candidate will benefit from having: 

• The ability to work in a professional environment and handle sensitive and confidential information, demonstrate an elevated level of professionalism and maintain confidentiality.
• Excellent written and verbal communication skills, and a track record of providing exceptional customer service.
• The ability to multitask, manage time wisely, and manage competing priorities.
• Ability to build relationships that will enable the ability to connect partners and accomplish objectives.
• Outstanding attention to detail and organizational skills is critical.
• The ability to learn quickly and demonstrate strong problem-solving skills.
• A positive, team-player attitude.
• Advanced technical skills, including Microsoft Office skills, such as Outlook, Teams, PowerPoint, and Excel.
• A bachelor’s degree is valued.

In office

This is an office-based position and for the effective performance of this role, the duties and responsibilities must be carried out onsite.

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Salary Range:

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Working with Us: 

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater 

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected].

 
We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.