Event Support Specialist

Description

LAC Federal is seeking an experience Event Support Specialist to play a critical role in assisting in the formulation and execution of visit agendas, sequences of events, and logistical support for a variety of events, including visits from distinguished individuals, commemorative events, and community gatherings for Department of Defense installation. 

Responsibilities:

• Assist in the formulation and execution of visit agendas and sequences of events for various occasions, including visits from distinguished individuals, commemorative events marking historic milestones and anniversaries, and engaging community gatherings.
• Provide logistic support for events, including coordination of transportation, multimedia and visual information support, and ensuring accommodations
• Collaborate with event planners, coordinators, and stakeholders to ensure seamless execution of events, including coordinating schedules, managing logistics, and addressing any issues or concerns that may arise.
• Assist in scheduling visits, managing schedules, and coordinating tours for distinguished visitors and guests, ensuring a smooth and memorable experience.
• Utilize MS Outlook and other scheduling tools to manage calendars, schedule appointments, and coordinate event logistics effectively.
• Provide administrative support for event planning activities, including drafting correspondence, preparing materials, and maintaining records and documentation.
• Assist in coordinating vendor services, including catering, audiovisual equipment, and event rentals, to ensure all logistical aspects of events are properly managed and executed.
• Serve as a point of contact for event attendees, guests, and participants, providing assistance, information, and support as needed throughout the duration of events.
• Maintain accurate records and documentation related to event planning and execution, including budgets, contracts, and correspondence.
• Assist in post-event evaluation and analysis, gathering feedback, identifying areas for improvement, and making recommendations for future events.

Requirements

• Bachelor’s Degree in the hospitality field OR a minimum of two (2) years of experience working events, scheduling visits, managing schedules and tours.
• Experience using MS Outlook and managing calendars, along with proficiency in the MS Office suite (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders and vendors.
• Attention to detail and problem-solving skills, with the ability to anticipate needs, identify issues, and implement effective solutions.
• Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.

Physical Requirements

• Must be able to stand and walk for extended periods of time during event setup, execution, and breakdown.
• Ability to lift and carry up to 25 pounds, including boxes of event materials, equipment, or supplies.
• Must possess manual dexterity to operate computers, office equipment, and audiovisual tools as needed for event coordination.
• Capable of climbing stairs or walking across various event venues, both indoors and outdoors, which may include uneven surfaces or inclines.
• Ability to bend, stoop, reach, and kneel when organizing event materials, setting up displays, or handling logistics.
• Must have the visual and auditory acuity to observe event details, monitor audio/visual presentations, and respond to verbal      directions or safety instructions in dynamic environments.
• Comfortable working in a fast-paced setting with frequent interruptions and time-sensitive demands.
• Must be able to remain seated for extended periods when performing administrative duties or managing schedules and documentation.
• Occasional travel may be required within the installation or surrounding areas to coordinate or support off-site events.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

EEO Statement

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. 

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. 

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.