Job Posting Title:
Grant Management Coordinator, College of Pharmacy, Pharmacy Addictions Research and Medicine Program
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Hiring Department:
College of Pharmacy
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Apr 01, 2026
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Position Duration:
Expected to Continue Until Mar 31, 2027
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Location:
AUSTIN, TX
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Job Details:
General Notes
The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes: insurance and Teachers Retirement System (TRS) retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program; flexible work arrangements, and more.
The College of Pharmacy at The University of Texas at Austin welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences.
Flexible work arrangements are available in the College of Pharmacy. The selected candidate is expected to work on campus at the University of Texas at Austin at least one to two days per week. This is a full-time position supported by multiple funding sources. Employment is offered for one year, with the possibility of renewal contingent on continued funding and satisfactory performance.
Purpose
The successful candidate will support the Pharmacy Addictions Research and Medicine (PhARM) Program by leading and coordinating pre-award grant development activities. This position will be responsible for building detailed budgets, drafting budget justifications, coordinating subawards, obtaining vendor quotes, assembling proposal materials, and managing routing and compliance documentation for philanthropic, state, opioid abatement, and federal grant submissions. The Grants & Research Development Manager will work directly with the Principal Investigator to translate high-level directives into complete, compliant, and competitive proposals and will assist with post-award program monitoring and administration. The position will also support contract routing, data use agreements (DUAs), and related pre- and post-award administrative processes. This role is central to scaling the PhARM research enterprise.
Responsibilities
Develop detailed proposal budgets based on investigator directives (e.g., effort allocations, subaward structure, consultant support, equipment, and vendor costs).
Draft budget justifications consistent with sponsor guidelines.
Obtain vendor quotes and supporting documentation for proposal submissions.
Coordinate subawards, including scope of work development, budget review, and collection of required documents.
Assemble and route complete proposal packages in coordination with College and University research administration.
Support NIH submissions, including preparation of SF424 materials, modular and detailed budgets, and compliance documentation.
Track proposal timelines and ensure timely completion of all required submission components.
Draft or assist with scopes of work for grant and contract submissions.
Support data use agreement (DUA) routing and contract pre-award documentation.
Monitor subcontractor performance by reviewing and summarizing reports and submissions from subcontracts for compliance with contractual or sponsor guidelines.
Maintain organized records of proposal materials, templates, and sponsor requirements.
Collaborate closely with other administrative staff and investigators to ensure seamless pre-award and post-award transitions.
Assist with administrative coordination related to grant development, including scheduling meetings with collaborators and collecting required materials.
Required Qualifications
Bachelor’s degree and at least 2 years of experience in research administration, grant development, or pre-award support.
Demonstrated experience developing and revising proposal budgets and budget justifications.
Experience coordinating multi-component grant submissions.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple deadlines simultaneously and work independently.
Strong written communication skills.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Undergraduate coursework or degree in accounting, business management, or related field.
Demonstrated experience supporting NIH submissions (e.g., SF424 packages, modular and detailed budgets, eRA Commons familiarity).
Experience working with state and foundation funding mechanisms.
Experience coordinating subawards and consultant agreements.
Familiarity with contract routing and data use agreements in an academic setting.
Experience working directly with principal investigators in a fast-paced research environment.
Familiarity with program evaluation, subcontractor monitoring, and preparation of reports for funders.
Proficiency with institutional research administration systems (e.g., Cayuse, Workday, or similar platforms).
Salary Range
$73,992 + depending on qualifications
Working Conditions
Open office environment
Repetitive use of a keyboard at a workstation
Use of manual dexterity
Required Materials
A 1-2 page cover letter explaining your past experience with grants management and interest in the position
Resume/CV
3 professional references with their contact information; at least one reference should be from a supervisor
Important: You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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