Part-Time
Administrative Assistant
Deadline 4/20/27
Presbyterian Villages of Michigan
Nonprofit senior living communities
No salary listed
Warren, MI, USA
In Person
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Microsoft Office
RDBMS
Customer Service
Data Analysis
Requirements
- A High School Diploma or General Education Diploma (GED) is required.
- The ability to follow oral and written instructions, generally commensurate with some college-level education or equivalent experience, is required.
- Computer literacy with letters, newsletters, email, Zoom, and Microsoft Teams is required.
- A Certified Occupancy Specialist certificate is required at hire or within six months for HUD- or MSHDA-governed villages.
- The ability to communicate professionally and effectively with all levels of staff and visitors is required.
- One to three years of related professional business-office experience or an equivalent combination of education and experience is required.
- Experience working with at least one subsidized program, such as tax credit/MSHDA, low-income, or HUD, is required.
- Efficient knowledge and use of Microsoft products, word processing, spreadsheets, database systems, and email is required.
Responsibilities
- Organize, direct, and/or manage departmental functions including reception, the telephone communication system, and mail distribution.
- Attend and/or participate in meetings and events and transcribe and prepare minutes or summaries when needed.
- Accumulate, maintain, verify, and report data, statistics, and research.
- Assist with rent collection and the monthly resident certification process.
- Compose, prepare, monitor, and respond to correspondence.
- Direct and assist residents, families, business invitees, and staff.
- Schedule and maintain appointments and calendars.
- Create and maintain a filing system.
- Respond to inquiries and provide information regarding the Village.
- Schedule and conduct Village tours.
- Establish and maintain resident and prospect records, including filing, revising and updating records and charts, gathering required data and documentation, and entering data.
- Assist with information gathering, including scheduling and conducting admission interviews with prospective residents and families.
- Evaluate the need for and requisition adequate supplies and equipment and follow up regarding assurance issues.
- Maintain maintenance work orders.
- Coordinate special events as assigned by the Administrator.
- Create newsletters, flyers, and other documents using software programs and desktop publishing.
- Maintain a positive customer-service atmosphere through continuous quality improvement, teamwork, mutual respect, professionalism, and accountability.
- Attend and participate in appropriate departmental and Village meetings, training, and development opportunities.
- Uphold and promote the organization's mission, vision, beliefs, values, strategic goals, objectives, and Servant Leadership.
- Follow established employment, departmental, safety, and regulatory policies and procedures.
- Perform other duties and tasks as assigned or requested.
Desired Qualifications
- Experience working in the senior housing industry.
- Training as a Certified Occupancy Specialist at HUD or MSHDA villages.
- Experience with affordable housing property management software in a HUD- or MSHDA-governed village.
Presbyterian Villages of Michigan is a nonprofit senior living organization serving older adults across Michigan. Its communities offer combinations of independent living, assisted living, memory support, affordable housing and other services suited to local needs. Staff support housing operations, resident engagement, dining, wellness, maintenance and care while the organization also advocates for healthy aging. PVM operates a statewide family of communities rather than a single nursing facility, with a mission-centered model that includes both residential choice and supportive services.
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