Administrative Specialist 2

Initial Posting Date:

09/29/2025

Application Deadline:

10/14/2025

Agency:

Department of Human Services

Salary Range:

$4,207 - $5,842

Position Type:

Employee

Position Title:

Administrative Specialist 2, Bilingual English & Spanish Preferred

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Are you fluent in English and Spanish? Our diverse communities' benefit from bilingual support. While not a requirement, preference will be given to candidates who possess this valuable skill.

Opportunity awaits!

Are you someone who enjoys keeping things organized and helping others succeed? If you're ready to contribute to a team that values service and community, join our team as an Administrative Specialist 2, we’d love to hear from you.

Summary of Duties

As an Administrative Specialist 2, you will:

• Help run the office smoothly by supporting daily tasks and assisting managers with business operations.

• Make sure the office follows rules and policies, especially around facilities requests and safety.

• Manage office supplies, equipment, and vehicles, and take care of maintenance or replacement needs.

• Guide and support staff with their work and share feedback with managers to improve office processes.

• Look for ways to improve how the office works and suggest changes to make things more efficient.

• Represent the organization at community events by supporting setup, active participation, and post-event activities.

Minimum Qualifications

• Three years of secretarial or administrative support experience that includes:

  • coordinating office procedures,

  • preparing narrative and statistical reports,

  • and administrative data collection and analysis; OR

• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes:

  •  coordinating office procedures,

  • preparing narrative and statistical reports,

  • and administrative data collection and analysis; OR

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Experience working collaboratively across teams or programs in a leadership capacity.

• Experience independently using critical thinking to make sound decisions and solve problems.

• Experience providing respectful, responsive, and inclusive service to a diverse range of individuals or communities.

• Experience managing projects or tasks using tools like Excel, PowerPoint, or other digital programs.

• Experience clearly sharing information to various audiences both in writing and verbally.

• Experience effectively managing workloads to meet deadlines and adapt to changing priorities.

• Experience taking initiative to research, analyze information, and navigate administrative processes with minimal direction.

Preference will be given to candidates that are bilingual in Spanish and English.

Working Conditions

• The primary work location for this position is the Collaborative Office in Medford (673 Market Street). Regular weekly presence is required in all district offices: Medford, Ashland, and White City.

• Frequent travel is required to work in other district offices, and to attend meetings and trainings as needed. Some trainings may require overnight travel.

• The work schedule is Monday to Friday, 8 am to 5 pm PT, with possible fluctuations based on service needs.

• There may be occasional requirements for compensated overtime, including evenings and weekends.

• Duties for this role will be performed in an office setting; some work may also be conducted in the community as needed.

• You may work with individuals experiencing trauma or crisis, some who may have difficulty managing their emotions.

• Quick decision-making may be necessary to ensure the safety of yourself and others.

Attention all candidates! A cover letter is encouraged but not required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

• Your application materials are used to determine your starting salary range. Please ensure that all education and experience you would like considered are included in your application materials. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. You can attach multiple files in this area at once.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process.

• Artificial Intelligence (AI) Usage: The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

• A valid driver’s license and acceptable driving record are required for this position.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference

• Veterans’ preference information.

• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).  

• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions.

Please include the job requisition number: REQ-187829.

• Recruiter: Amanda Alvarado.

• Email: [email protected]

• Phone (call or text): 541-709-8695.