Full-Time
Office Manager
Posted on 3/27/2023
Digital platform facilitating access to alternative investments
Compensation Overview
$80,000 - $100,000
Senior
New York, NY, USA
- Take ownership of providing quick and hospitable service to employee requests and issues
- Comfortable utilizing Fresh Service or related ticketing platform. Define measures of success for ticket resolution
- Curate monthly employee events and collaborate with HR, Events, Marketing, and DE&I teams, when needed, to execute successful events
- Direct and support team with facilitation of internal and external meetings
- Think creatively; always proactively look for ways to enhance the day-to-day employee experience while effectively managing costs
- Coordinate with recruiting on onboarding and offboarding including desk assignments, outreach, new hire welcome tour, and delivery of swag
- Commit to an in-office 8:00 am - 5:00 pm schedule from Monday-Friday (at times, you may need to stay late or come in early)
- 7+ years' experience in customer experience, hospitality, building operations, administrative, events management, or related experience. Direct office management experience a plus
- 2+ years of people management experience
- Experience working cross-functionally to achieve team goals
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Knowledge of OfficeSpace workplace management system a plus
- Knowledge of Expensify and Coupa or similar expense platforms a plus
- Passionate about creating an enjoyable day-to-day office experience for the team
- Present a professional appearance on a daily basis
- Personable and able to communicate across all levels of an organization, both in written communication and in-person interactions
- High energy and passionate
- Takes Initiative and is creative in developing new procedures
- “Can do” attitude, hands-on, problem solver with a solid work ethic
- Organized and detailed oriented and able to see the big picture
- Intelligent and quick learner, high level of integrity, self-confident and clear thinker
- Oversee facility and manage escalations; ensuring all aspects of the office are functioning properly
- Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and ensuring accountability for operating expenses
- Negotiate with vendors, submits invoices, creates office expense reports, manages vendor payments system
- Own and maintain positive and productive relationships with property management and third-party vendors (HVAC, food, and beverage, etc.)
- Submit and maintain up-to-date COIs for all vendors
- Provide a safe working environment by upholding safety and security procedures across the Facilities team and collaborate with Risk Management team
- Facilitate desk moves
- Contribute to team effort by accomplishing all related special projects, as requested
iCapital is a global fintech leader that has significantly transformed the alternative investment marketplace by providing streamlined, scalable digital solutions and educational resources. Their robust technology and services, including diligence, compliance, and portfolio analytics capabilities, have revolutionized how wealth management, banking, and asset management industries facilitate client access to a wide range of private investments. Furthermore, iCapital's commitment to democratizing alternatives has enabled organizations to offer direct investments and feeder funds at lower minimums, thus expanding beyond the traditional 60/40 portfolio.
Company Stage
Series C
Total Funding
$717.3M
Headquarters
New York, New York
Founded
2013
6 month growth
↑ 8%1 year growth
↑ 19%2 year growth
↑ 73%Benefits
COmprehensive benefits package - Salary, Equity, Annual Performance Bonus, Employer Matched Retirement Plan
Generally Subsidized Healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling
Unlimited PTO
Parental Leave