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Full-Time

Executive Assistant

Posted on 6/21/2024

MongoDB

MongoDB

5,001-10,000 employees

Developer data platform for various use cases

Data & Analytics

Compensation Overview

$57k - $113kAnnually

+ Equity

Senior

Boston, MA, USA

Category
Executive Support
Administrative & Executive Assistance
Scheduling & Travel Coordination
Required Skills
Communications
Word/Pages/Docs
Requirements
  • 5+ years of experience supporting one or more executives, or other relevant experience working directly with executives
  • Bachelor's Degree or equivalent work experience Preferred
  • Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
  • A strong team player, who thrives in a collaborative setting and who is able to work with individuals at all levels of the organization
  • Highly organized and meticulous attention to detail with complex calendar management experience
  • Strong verbal and written communication skills
  • Creative, flexible, and innovative team player
  • Able to handle highly sensitive and confidential material
  • Experience booking high volume domestic and international travel
  • Open to working the flexible hours demanded by this position
  • Proven ability to keep a calm head under pressure, exercise judgment, and see beyond the day-to-day to anticipate changing
  • Take feedback well, but also able to work autonomously with little direction and make decisions as needed
  • Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly sensitive and confidential material
Responsibilities
  • Manage the daily schedule, multiple requests, and priorities of the Executives, and all travel and expenses, ready to handle international itineraries and last-minute changes
  • Manage the Execs’ calendars meticulously and thoughtfully, proactively scheduling a month ahead and amending 1:1s and clashes with advance notice to prevent last minute chaos
  • Long term planning, helping build and communicate a sustainable operating rhythm within Customer Success’ ecosystem
  • Lead, drive and execute various team events and offsite meetings, including understanding the requirements, finding and securing a venue and ushering contracts through the procurement process and accounts payable for payment. You will need to assist with the onsite logistics of the event
  • Liaise with execs, drive, create and review spreadsheets, slide decks, and meeting agendas
  • Track action items and key issues to closure with a high degree of integrity and accountability
  • Manage multiple requests and priorities – staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
  • Work cross-functionally with a diverse range of individuals at all levels in the organization and across multiple time zones
  • Assist with special assignments/projects, as needed

MongoDB offers a developer data platform with capabilities for transactional, search, analytics, and mobile use cases, featuring a flexible document data model and a unified query interface. The platform includes cloud services, multi-cloud developer data platform, and self-managed options, empowering developers to build faster and scale further.

Company Stage

Series F

Total Funding

$311M

Headquarters

New York, New York

Founded

2007

Growth & Insights
Headcount

6 month growth

22%

1 year growth

36%

2 year growth

55%

Benefits

Family Support Programs

Flexible PTO

Fertility and Adoption Assistance

Employee Affinity Groups

Transgender Benefits and Support

Mental Health

Wellness Events and Programs

Global Mobility