Conference Program Coordinator

Amentum is looking for a Conference Program Coordinator (CPC) as a full-time position to support research programs at the Office of the Director of National Intelligence, that collaborate across the IC to address future research needs by bringing together experts and USG through conferences, workshops, meetings, analytic exchanges, and other communicating means.

The successful candidate will be joining the current CPC to support the client onsite in the administration, planning, facilitation, and implementation of virtual, in-person, and hybrid conferences and meetings. The position is based out of Bethesda, MD, however candidate is expected to be able to travel to events at commercial venues – typically 1-2 times a month – in the DMV region (50 miles radius). Travel expenses to venues will be covered.  

Job functions include:

• Support client/Coordinate efforts with CPC on event planning, including processing approval of event requests, planning logistics, conference setup, execution, and conclusion of projects.
• Conduct virtual conferences on platforms such as Webex and MS Teams and record conference proceedings for dissemination, as directed by the USG.
• Work with Finance and Procurement for tasks such as ordering supplies, paying vendors, and following up on contracts for events.
• Schedule conference facilities and technical capabilities to meet requirements for each conference, including A/V and technology needs.
• Support the planning, development, and dissemination of conference publications and related announcements.
• Coordinate the setup of registration websites with IT to collect and keep track of attendee participation and communicate information with participants.
• Provide post-event reports including participant attendance and final costs for venues, etc.
• Conduct research for venues and maintain database for future reference.

Required Qualifications:

• Active TS/SCI with CI poly security clearance
• Ability to be onsite 100% of the time in Bethesda, MD or at commercial venues across DMV region
• Administrative and event management/planning experience
• Associate or bachelor’s degree, or combination of education, professional training, or work experience
• Superior communication, interpersonal, and organizational skills
• Proficiency with Microsoft Office tools, in particular Word, PowerPoint, Excel

Desired Skills:

• Experience with event planning

• Experience with virtual conferences on platforms such as Webex and MS Teams

Please be aware that the position mandates a six-month probationary period from the date of hire to establish suitability

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.