Project Manager

The project manager (PM) provides administrative support for the day-to-day operations of the division and the academic programs. Under the supervision of the Assistant Director, the PM assists with coordinating program events, projects and curricular operations. The project manager works closely with the academic affairs functional area teams and other key departments at the college to successfully execute divisional initiatives. All team members provide targeted administrative support and take on special projects as arranged with the AD and Divisional Dean. Project assignments may shift depending on the needs of the division and the College. Additional responsibilities and duties are enumerated in the “Main Responsibilities” section.
Design division: https://www.cca.edu/design/

MAIN RESPONSIBILITIES:

General Program Administration - 40%

• Process purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees. 

• Run reports, enter and validate data; identify issues; propose potential solutions.

• Maintain Divisional email lists, google groups (faculty, students, alumni, etc.) for respective programs.

• Assist with web and portal reviews and updates as needed.

• Serve as a point of contact for students, faculty, and external guests.

• Liaise with other college offices and support-services as necessary.

• Maintain program files and archives. Assist with program portfolios in collaboration with the program chair. 

• Other duties/special projects as assigned by divisional assistant director, and/or dean.

• Obtain and maintain proficiency in all relevant college platforms and systems. Attend trainings and update skills as needed.

• Understand and utilize academic affairs standard operating procedures while carrying out all work duties.

Budget Management - 20%

• Monitor program and project budgets as assigned. 

• Gather and prepare information for the annual budget proposal process, in concert with the assistant director and chair(s).

Event Planning & Support - 15%

• Assist in coordinating planning and implementation for events, symposia, curricular reviews, etc. Support will include onsite event management and event wrap-up. Liaise with appropriate college partners as needed.

• Reserve rooms for events, collect assets for design lecture series and newsletters, and post event listings.

• Manage divisional social media posting for events and projects.

• Manage catering contracting and ordering, as well as creating requisitions for the appropriate payments

Supervision - 25% 

• Recruit, hire, train, and supervise work-study students.

• Create and manage orientation materials for work study students

• Create and manage 1:1 meeting schedules for work study students 

MINIMUM QUALIFICATIONS:

• 1+ year of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.

• Bachelors degree

• Should embrace working in a diverse community of staff, faculty and students.

• Excellent written and verbal/interpersonal skills.

• Excellent organizational and time management skills; competent with multi-tasking, prioritizing, and sustaining focus amidst frequent interruptions.

• Experience with social media management and event coordination.

• Able to follow directions with minimal oversight and work independently as needed.

• Ability to exercise sound judgment and resolve diverse problems.

• High level of attention to detail. 

• Ability to handle sensitive, confidential matters with discretion. 

• Familiarity with and ability to apply technological innovations.

• Competence in Google Workspaces, spreadsheets, and data entry required

Preferred qualifications:

• 2-3 years of administrative experience at an education or nonprofit organization, or other similar environment. Preference given for experience at higher-ed art and design institutions.

• Baccalaureate degree preferred with stronger preference for one of the areas represented at CCA.

• Experience with a student information system (SIS), e.g. Workday Student, and/or event software, e.g. Coursedog.

COMPENSATION & BENEFITS:

• The compensation for this position is $29.87/hour

• CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: https://portal.cca.edu/working/office-human-resources/employee-benefits.

POSITION DETAILS:

• CCA considers a full-time work week to be 37.5 hours per week.

• Work Mode: Hybrid

• Schedule: Mon-Fri, 8am-4:30pm

• This position is covered under the staff union collective bargaining agreement and will be required to contribute to union dues/agency fees.

Location

San Francisco

FLSA

Non-Exempt

Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF.  If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected]. In alignment with the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment. If a background check is required for a position, it will be noted in the job posting.

Questions?

Please address any questions to [email protected].