File Clerk

Job Description

General Responsibilities:

• Sorting, filing and photocopying documents.
• Maintain a record of incoming files and store them properly using the company filing system.
• Before maintaining the files, classify them depending upon content, purpose and user criteria.
• Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
• Maintain a record of the location of the files in an electronic system for easy access of the information.
• Maintain confidentiality of the files and ensure that nobody is making illegal use of the information available, and the documents/files are not handed to any unauthorized persons.

Contract Length: 7/25/2016 - 10/24/2016 (Seasonal Help needed during peak. Possibility of extension up to 18 months for outstanding candidates)

Pay Rate: $11.50

Hours: 8:00am - 4:30pm, M-F

Location: Onsite- Springfield, MO

Position Description:

• The File Clerk is responsible for reconciling Company Electronic Pay and paper invoices for online reservations.
• The position will process a high volume of transactions which are required to be completed in a timely, accurate, and organized manner.
• They will research discrepancies, determine course of action, and provide data as necessary.

Responsibilities:

• Process a minimum number of transactions as established by department metrics
• Create invoices consistent with the invoice data provided by the client
• Compare, review, and analyze client invoices to the data maintained in payable system and process accordingly
• Process all discrepancies, adjustments, or exceptions according to established guidelines
• Process a minimum of 95% quality or greater monthly
• Process all invoices by contracted remit date to ensure client Service Level Agreements are achieved.
• Ensure each transaction is processed in compliance with company policies and procedures.
• Escalate and seek guidance for invoice transactions with which you are not familiar or certain how to process.
• Exercise sound judgment on behalf of the Company and the Financial Operations department.
• Complete and follow through on all tasks assigned or volunteered.

Qualifications

• High school diploma (college courses/degree a plus)
• 1+ Year of reconciliation, accounting and/or data-entry experience a plus
• Exceptional written and verbal communication skills with attention to detail
• Strong organizational skills
• Ability to work with minimal direction, alone or in team environment
• Knowledge of accounts payable processes; international diversity a plus
• Ability to multi-task and meet deadlines in a high production environment
• Ability to visualize, articulate, and solve payment problems
• Strong PC proficiency including but not limited to All MS Office applications.
• Must be able to edit, improve and manipulate content/presentation in all products
• Exceptional typing/10-key/Data Entry proficiency with a minimum 4,500 kph
• Ability to work extended hours/weekends including various shifts based on business needs

Additional Information

To apply for this position or gain additional insight, please contact:

Blair Ballard

425-298-1471

blair.ballard(at)collabera.com